BEL - Land Administration Officer

About Bute Energy

At Bute Energy, our mission is to create renewable energy projects that deliver a wealthier, healthier Wales we want to make the Welsh weather work for Wales through the biggest business investment in the rural economy in a generation. We will create thousands of jobs, give millions of pounds a year to community funds and help rural communities get ready for a net zero future. All of this while helping to reduce energy bills in the long term onshore wind is the cheapest electricity on the grid.

Bute Energy has built up a market-leading pipeline of Energy Park projects in Wales, which will combine the latest technology for onshore wind and solar generation to provide projects that will be delivering the biggest business investment in rural Wales in a generation.

At Bute Energy, our core values of courage, passion, community and integrity are central to our mission to work towards a sustainable world, now and for future generations; and to deliver green energy generation and infrastructure that benefits local communities and society as a whole.

We are a business that truly has people at the heart of everything we do, and we work hard to ensure that our people are supported and encouraged to succeed. We are proud of our culture and values and strive to ensure that every one of our people have that "feeling of belonging and can bring their whole selves to work. This is an exciting opportunity to join a high growth business and contribute to helping Wales reach its Net Zero targets.

What you can expect as a Bute Energy Colleague

• Hybrid working available with the option to work from home or in the office as needed.
• Flexitime with the ability to work core hours and take time back in lieu throughout the week.
• Fridays are allocated as no meeting days to ensure down time at the end of the week.
• 28 days annual leave, plus bank holidays.
• Private Medical Insurance from day 1 with cover for immediate family including spouse or partner and children, including direct mental health pathways and support.
• Annual pay review and discretionary bonus up to 25%.
• Employer pension contributions up to 7%.
• Electric car scheme via salary sacrifice.
• Cycle to Work Scheme
• Tech scheme discounts on latest technology including laptops, phones ipads for personal use
• Life assurance cover and income protection.
• Travel insurance.
• Suite of enhanced policies and provisions to support colleagues through all the moments that matter.
• Regular team socials, activities, sporting events and charity fundraisers.

The Role

SALARY: Starting from £38,000 per annum (dependent on skills and experience)

REPORTS TO: Head of Land

LOCATION: Cardiff, Wales

The Land Administration Officer will work with the land team and stakeholders across a range of Energy Park Sites and will be responsible for collating and recording land spend across the portfolio, passing accurate and timely data to the finance team for payment and support the land team to track against the annual budget, accounting for any accurate recording of change control. The Land Administration Officer will report to the Head of Land ensuring project updates and risks ratings are managed through providing information for board meeting reports.

Main Responsibilities

• Support the land team with the creation of purchase orders (POs) for any new appointments / variations and liaise with consultants for a smooth invoice process / tracking spend against PO.
• Work with the land teams in the drafting of Contract Approval Forms (CAFs) for contract work, ensuring collation and timely submission of for all necessary approvals.
• Prepare evidence for Land Managers to approve land related invoices.
• Regularly meet with the project teams to gather and record all land related costings.
• Analyse spend and forecast of Land project costs against the agreed baseline and communicate it to the Senior Land Manager for the Cluster Project Teams to ensure effective progress, and funding sources.
• Administer land budget change through robust record keeping and change control mitigation to ensure that only documented and authorised changes are made at the right level.
• Ensure accurate data is collated and shared in a timely manner to the finance team for prompt payment runs.
• Support the annual budget process for the land team.
• Handle additional land administrative duties as required.
• Ability to build budget tracker for post construction site payments

What we look for in return

Knowledge & Skills

• High level of accuracy, attention to detail, and ability to manage multiple tasks efficiently.
• Excellent written, verbal, and interpersonal skills.
• Strong communication skills and ability to work collaboratively within a team.
• Strong personal resilience and ability to adapt to different situations.
• Excellent organisational skills.
• Handling, co-ordinating and recording inputs from team members.
• Ability to prioritise and pre-empt requirements
• Proficiency in monitoring project performance against agreed baselines and identifying any deviations of budget
• Knowledge of Financial Systems (Sage Intacct preferable but not required)
• Motivated and comfortable working as part of a team or on an individual
• Welsh language skills would be advantageous.
• Understanding of accounts payable, invoice processing, reconciliations, VAT returns, and payment processes is advantageous

Experience & Qualifications

• Experience in working with the Microsoft Office suite (Word, Excel and PowerPoint)
• Experience working in a high-paced team environment
• Proven experience in an accounts executive or similar financial operations role
• Experience working within a complex, ideally within a growing or dynamic industry

What does our culture mean to us and you?

At Bute Energy we are committed to having a workplace that encourages and promotes diversity, equity and inclusion. This means taking account of social or personal challenges that some colleagues may face and making available, the right workplace environment, resources and opportunities, which allow all of us at Bute Energy, to THRIVE.

Our culture and the way we do things is centered around belonging and we hang everything off #belongatbute. We believe that everyone should be able to be their true authentic self at Bute Energy and encourage this through promoting an inclusive environment which values and encourages different perspectives, thoughts, ideas and backgrounds, to ensure a truly innovative and exciting place to work.

We do not accept any discriminatory attitudes or behaviours. Every single colleague and potential colleague who wishes to join us, should feel confident in equality of opportunity and be free from any bullying, discrimination or harassment on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We hope and encourage all suitably qualified individuals to feel comfortable and energised to join our dedicated team and contribute to Wales shift towards sustainable energy solutions.