Academy Coordinator

Job Title: Academy Coordinator

Location: Scotstoun

Salary: Up to £37,000 depending on skills and experience

What you’ll be doing:

• Responsible for all administrative and coordination tasks including managing room bookings, ensuring governance and compliance across information and materials management, delegate experience and record keeping

• Undertake a range of specialist administrative duties that are specific to the Academy ensuring deliverables are completed in a timely manner and support key operational requirements

• Work professionally and represent the Academy through liaison with internal and external stakeholders, ensuring needs are met, on time and to the required standard

• Work as a fully contributory member of the Academy team, ensuring a ‘one team’ approach and seamless transition of people, events and training within the Academy and support for everyone to ensure smooth running of the Academy

• Responsible for leading SHE responsible behaviours and understands the importance of Health, Safety & Environment requirements within the workplace and proactively facilitates any health and safety actions in support of a compliant Academy environment

Your skills and experiences:

Essential:

• Previous experience as an Administrator with the ability to plan and prioritise work, with a good understanding of secretarial and technical administration tasks including related systems, policies and processes

• Ability to communicate effectively with tact and diplomacy and articulate information in a logical and concise way with internal and external Stakeholders

• Effective stakeholder management and collaboration (cross functional and customer focussed)

Desirable:

• Significant experience in providing an administrative service or other functional experience from within the organisation

• Good standard of general education

Benefits:

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts – you may also be eligible for an annual incentive.

Applied Shipbuilding Academy Coordination Team:

The BAE Systems Applied Shipbuilding Academy is an extraordinary and exciting centre for learning, based in Scotstoun, Glasgow, that enables outstanding development opportunities for our entire workforce and helps secure a strong future talent pipeline. The Academy is developing our core capabilities by creating a body of applied knowledge, based on our decades of shipbuilding experience, and aims to spread this knowledge sector wide for the benefit of the whole shipbuilding industry.

As an Academy Coordinator, you will have the skills and experience to support the successful coordination and deployment of learning within the Academy. This is an exciting opportunity, with tangible job satisfaction and excellent prospects for future progression throughout the Company.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 25th August – Interviews for this position will take place week commencing 8th September.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

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