Medline is a leading provider of medical-surgical products and supply chain solutions, serving all points of care. Through a wide-ranging product portfolio, a robust supply chain network and modern clinical solutions, Medline helps healthcare providers (HCPs) improve their clinical, financial and operational outcomes. Headquartered in Northfield, Illinois, United States, the company employs more than 43,000 people worldwide and operates in more than 100 countries and territories. Outside the US, Medline International B.V. serves as headquarters of the EMEA region and is located in the Netherlands (currently Arnhem, moving to Utrecht mid-September 2025). To learn more about Medline’s operations in Europe, visit www.medline.eu.
Purpose
Are you organised with excellent attention to detail and capable of managing a busy, varied workload? We are recruiting a Warehouse Administrator to join our team on a permanent contract.
Your role will take responsibility for ensuring the smooth running of the office administration of our Bicester operations. This will include some HR/payroll administration, acting as a main point of contact between head office and the warehouse.
How can you help us?
General
- Provide cover and support to all colleagues in an administration capacity when needed.
- Assist with general office duties.
Operational
- Welcome and check in guests and visiting team members from other sites, including the issue of fobs for security clearance.
- Complete permits to work for contractors on site.
- Book in GRN and check all NC deliveries (Amazon).
- Manage QA responsibilities when the team is absent, on all consumable deliveries and orders.
- Update notice boards, staff schedules and operational trainings.
HR Admin (under the direction of the HR Manager/HR Generalist)
- Perform various administrative tasks to support the HR department and Warehouse Manager, such as filing paperwork, managing correspondence, and organising HR-related events or meetings on site.
- Assist with HR and health and safety (H&S) training initiatives, including e-learning.
- Take notes, log meetings and follow up as required.
- Support and assist the HR and warehouse teams in ad hoc campaigns (e.g. surveys and events).
- Manage on-site employee data and personnel records.
- Assist with the smooth induction of new starters, including the completion of new starter forms.
- Send weekly staff updates to HR.
- Manage weekly and monthly timesheets, ensuring the submission is accurate and on time.
- Carry out any other ad hoc duties as required to meet the needs of the business.
Are you a match?
- A desire to grow with the role
- Flexible, team player with a can-do attitude
- Confident in communicating clearly and professionally
- Able to always act in an honest and ethical manner
- Able to comply with company and H&S guidelines
- Able to keep all matters relating to the company and employee information confidential
- Confident user of MS Office packages, including Word, Excel, PowerPoint & Outlook
- Experience in managing and maintaining employee records and handling financial administration tasks, desirable
- Must have a good command of the English language, both written and spoken.
What we offer
- Competitive basic salary - £25,000 - £28,000 DOE
- Bonus scheme - 4% annual salary
- Income protection insurance
- Life Insurance
- Access to help@hand total well-being app (including Employee Assistance Programme (EAP) and access to Benefit hub discounts and savings)
- Pension
- Access to YuLife – a well-being app that rewards you for daily healthy activities.
- Employee referral scheme
- Bespoke training and development opportunities
- Opportunity to buy health cash plans
- Cycle to work scheme
- Regular employee appreciation events
- 25 days holiday plus the usual bank holidays
- Part-time and flexible working can be discussed
Subject to T&Cs
We want to ensure our recruitment process works for everyone. If you need any reasonable adjustments at any stage, please let us know.
Medline is committed to reducing our carbon footprint, developing responsible products, supporting our employees and local communities, and promoting high ethical standards internally and among our supplier partners. Click here to discover what Medline is doing to make healthcare more sustainable for people and the planet.
