Training and Logistics Coordinator

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

JOB TITLE: TRAINING AND LOGISTICS COORDINATOR

KEY RESPONSIBILITIES:

• Responsible for ensuring all aspects of arranging and maintaining training requirements in line with relevant Training matrices. Operating as Logistics coordinator managing personnel requirements and acting as central point of contact for contract stakeholders and workforce.
• Take personal responsibility for safety and adhere to Petrofac’s ‘Eight Golden Rules’.
• ‘Live’ our Petrofac Values and apply them in day-to-day work.
• Implement and Maintain ongoing Management of Change for TMS service within SVX software system and alignment to Deployment Hub processes and procedures.
• Apply knowledge and expertise from TMS service delivery in international geographic areas (i.e EMEA).
• Proactively manage coordination of training matrices and Adhoc requests in line with Client training requirements and contract scope of work.
• Booking of relevant training items and any associated travel requirements.
• Identify areas for improvement whilst applying processes that ensure a Clean Consistent and Compliant standard of system housekeeping.
• Ensure work is carried out in line with Key Performance Indicators (KPIs).
• Develop, maintain and adhere to departmental and Client processes.
• Ensure a team approach with other TMS and CMS team members adhering to, and improving upon, the standardized processes and ways of working.
• Responsible owner for improvements and support for PBi TMS Dashboards and/or other reporting tools.
• Engage with CMS Coordinators and the wider L&D Team/Competence Team to identify and agree on improvements and development within SVX software system.
• Ensure accurate compliance checks are completed to ensure validity and authenticity of certification received.
• Become super user of Skills VX Training/Competence System through development of proficiency in appropriate Skills VX User Levels.
• Contribute to the data content for all KPI and performance review information for both clients and internal.
• Provide & develop bespoke reporting per client and contractual requirements.
• Develop relationships any in country personnel.
• TMS Focal Point for training and personnel data, questions and queries.
• Arrange international and local travel for training and mobilisation purposes.
• Arrange Visa's and visa applications where relevant.
• Ensure vaccination requirements are met by those travelling.
• Support PPE requirements where relevant.
• Carry out any logistics activities related to the specific contract
• Support Managers, client and functions at Internal and External audits, providing responses to information requests.
• Ensure accurate documenting and recording of bookings including costs and provide up to date information on client spend.
• Participate in implementation plans and ensure any actions are met in accordance with due date.
• Support induction / onboarding processes where relevant.
• Ability to analyse data on reports.
• Ability to interrogate systems.
• Ability to identify and define approach based on client requirements.
• Ability to quickly understand reasons for lack of compliance and define approach to drive performance.
• Manage changing situations to ensure appropriate coordination of training requirement priorities is delivered.
• Identify solutions and efficiencies to optimise the use of departmental software and ensure departmental policies, procedures and standards are kept current.
• Manage customer feedback/complaints.
• Application of departmental escalation policy in response to any customer complaints.

ESSENTIAL QUALIFICATIONS AND SKILLS:

• Considerable International experience of coordinating Training booking or in a similar role.
• Experience in personnel logistics .
• Good working knowledge and experience of Microsoft Office tools, excel, SkillsVX Software or other CMS and TMS systems.
• Knowledge of Oil and Gas Industry (or other highly regulated/safety focused industry).
• Good working knowledge and expertise in the management of training in high-risk industries.
• Workplace Assessor Qualification i.e. L&D9DI or willingness to work towards.
• A Business Administration/based qualification preferred but not essential.
• Ability to work autonomously on own initiative.
• A proactive attitude and aptitude for taking on tasks.
• Ability to work as part of a diverse, multi-cultural team and have consideration of other cultures.
• Ability to organise and prioritise workload.
• Ability to understand and work within new systems quickly.
• Continuous improvement mind set and application.
• A confident decision maker, having the ability to evaluate a situation and review all possible outcomes before implementing a solution.
• Attention to detail.
• Experience within a fast-paced environment.
• Ability to act and respond within a dynamic and operational team.
• Experience of working in a matrix environment.
• Experience of working in a safety and quality focused environment.
• Experience of working across functions and with all levels within the organization.
• Experience of taking accountability for tasks and completion of projects.

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