- Ensure the successful management and leadership of the clinical office teams in line with Trust Values, Strategic Objectives, Policies and Procedures.
- Robust management of junior doctor rotas in accordance with trust policies and procedures.
- Accurately recording junior doctor ward and on-call cover
- Recording annual leave, study leave and sickness on the relevant systems
- Ensuring locum shift payments are submitted in a timely manner Communications and Engagement
- Escalating any shortage of staffing levels in the required timeframes
- Ensuring communication is clear and coherent to the doctors and their teams General responsibilities
- Line manager for the clinical office staff including appraisal, monitoring and managing sickness, capability, disciplinary and mandatory training in line with Trust policies and procedures.
- Facilitating team meetings and 1 to 1’s with clinical office team.
- Provide local office orientation for administrative staff
- In liaison with the ASM, help support the coordination of the Service Plan to ensure effective use of resources based on service needs.
- Respond to emergency situations including sick leave, absence, and unforeseen medical situations.
- Train new staff in all duties required including Cerner use, clinic management and other IT solutions.
- Daily management of the consultant/registrar/SHO rota
- Working with the college tutor to arrange clinical inductions of Registrars and SHO’s.
- Formulating doctor Rosta using the DRS software.
- To support the department by carrying out any other duties that reasonably fit within the broad scope of a job of this grade and type of work.
Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Surrey and St Peter's, Chertsey, Surrey.
We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.
Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at ASPH. We are committed to providing continuous professional development and flexibility to shape our workforce around our patient care.
We are expanding our theatres at Ashford Hospital and moving towards this becoming our dedicated elective centre. We want to create a state-of-the-art centre for excellence for planned surgical procedures.
We can offer you the full range of NHS benefits/discounts and in addition:
Excellent pension scheme and annual leave entitlement
On-site Nurseries
On-site staff cafes
On-site parking
Support in career development
Salary Sacrifice schemes including wage stream, lease cars, Cycle to Work schemes and home electronics
Adverts may close early, so applicants are encouraged to submit an application as soon as possible.
For more information about a career at ASPH please visit:
www.asph-careers.org
1. To have made an effective contribution to reaching the Trust’s vision, strategic objectives and key work programmes.
2. To manage a robust complaint Rota and ensure the smooth daily running of the 3 tier rota.
3. To have made an effective contribution to reaching the Trust’s vision, strategic objectives and key work programmes.
4. To be responsible for the recording of absence levels for all grades of junior doctors within the Division using the “Electronic Staff Reporting” tool. This includes monitoring annual leave, study leave and sickness, reporting abnormal levels to the Service Manager and ADO.
5. To be responsible for recording all study leave requests ensuring that the rota has been adjusted accordingly.
6.To Manage of doctor’s rotas, making many adjustments on a daily basis depending on the staffing levels for that day. Work to ensure the junior doctors rotas are EWTD compliant, efficient and effective. Providing electronic copies to doctors in advance of their rotation commencing.
7. To be responsible for the preparation and facilitation of the junior doctor induction programmes, including preparing the handbooks and packs.
8. To liaising with Human Resources and Consultants to ensure that all junior medical staffing recruitment and staffing needs are identified and actioned.
9. Liaising with junior doctors over shift short falls and availability to cover. 10. Ensure sickness records for all junior doctors are up to date. To make sure junior doctors are completing relevant paperwork and working with the Service Manager to identify any need to refer junior doctors to Occupational Health.
11. To be responsible for recording all bookings and details of locum and agency bookings for the Division on appropriate system and internal spreadsheets.
12. Make adjustments to the medical staffing rota to try to ensure in-house locum coverage where possible.
13. To be responsible for reviewing and confirming all timesheets received from medical staff and the locum agencies. This includes validating all medical staffing invoices to ensure that there are no discrepancies.
14. To update the medical staffing lists regularly ensuring that all wards and departments are kept informed of any changes.
15. To provide data to the Service Manager when required in relation to medical staffing expenditure within the Division.
16. To undertake other administrative and support duties required by the Division to ensure high quality services are provided.
17. Line manage junior doctor rota in line with the Trust’s HR policies and procedures.
18. To ensure patients receive excellent communication from the administrative team.
19.To ensure clinical office processes support the Trust’s 18 week RTT performance targets.
20.To manage an efficient clinical office.
21.Providing cross cover for the clinical office team leader role.
Report job
