Job Title: Records Management Assistant

Salary: The starting salary is £34,808, which includes allowances totalling £2,928.

The salary is broken down as £31,880 basic salary, which will increase annually until you reach the top of the scale £34,108. Plus, a location allowance of £1,928 and a non-pensionable allowance of £1,000.

Location: The primary Met Location for this role is Sidcup and Belvedere. Travel across the Met Estate, to attend meetings as required by the business, is expected.

“Keep checking Met Careers on a daily basis for new and exciting opportunities being released to join DDaT!”

Policing London is a hugely complex challenge that evolves every day. To make sure the Met is up to the task, we need the right IT and systems across our organisation. As a Records Management Assistant, you will help to enable us to do our best for the London area. Join us and play your part in making London the safest capital in the world and delivering ‘More Trust, Less Crime and High Standards’.

As a member of the Met, you will also enjoy great benefits including annual leave, civil service pension arrangements, maternity/paternity support, as well as being part of a continuous learning culture.

Digital, Data and Technology (DDaT)

The mission of Digital, Data and Technology (DDaT) is to provide the Met with information (and specifically data), communications and technology to help frontline officers and Met staff do their jobs more efficiently, in order to deliver the New Met for London plan. In other words, DDaT is about “passionately delivering trusted technology for precise data driven policing”.

As well as keeping up to speed with developments in technology and making recommendations for new equipment and systems that will help modernise policing, DDaT also comprises the Data Office which:

• Owns and drives the data compliance and analytics agenda.
• Brings together the accountabilities that are currently dispersed across the Met business areas.
• Consolidates and further develops existing Met data and insight services.
• Enables data sharing and collaboration to serve the public and external partners.

DDaT is committed to creating an inclusive working environment.

Job Purpose

This is an exciting opportunity to deliver outcomes to meet the Commissioner’s Turnaround Priorities in particular ‘we will be relentlessly data driven and evidence based in delivery’. The role holder will develop a highly skilled and effective approach in records management.

A key element of the role is the application of Police Information Records Management (PIRM). Records holdings are subject to a variety of legislative obligations, which include Data Protection Act 2018, the Freedom of Information Act & Data Protection Acts (GDPR), Protection of Freedoms Act 2012, Rehabilitation of Offenders Act 1974 and Criminal Procedure Investigation and Investigations Act 1996, Public Records Act S3 1958, Freedom of Information Act 2000, The Police Act 1996 (s39 & s39A) and The Criminal Justice Act 2003, schedule 15.

This role supports a key aspect of the core business of Met Records Management. It covers the lifecycle of police records, preservation and safeguarding of all evidential files.

The role comprises of the review of all Met legacy records, casefiles and Fingerprint Dockets.

It ensures their retention, review and timely disposal process is followed through according to the Met Policy, legislation and guidance from the Line Manager (Band D).

Key Role Responsibilities

• Training will be given in specialist knowledge (PNC and CRIS/Connect) to make informed decisions in relation to the management and review of police records.
• Support and assist MPS business groups with requests around retrieval of case files and non-operational material
• Ensure compliance with information legislations in records management: safeguarding records during their life-cycle from storage to review, retention and disposal
• Support and assist Forensic Services dealing with requests and evidential material
• Ensure Biometric compliance, with the Protection of Freedom Act
• The post-holder will be trained in all legal requirements surrounding records management
• Able to manual handle material in a warehouse environment, these can weigh up to 15kg.
• Ability to work as part of a team and wider Met partners and stakeholders.
• Provides updates to officers and staff via SharePoint, Microsoft Teams, email or telephone.
• Able to meet deadlines requiring flexibility, attention to detail and the ability to work under pressure.
• Utilises IT systems such as Microsoft Word, Excel, Teams and Outlook to communicate, organise, track request and order to meet deadlines, producing statistics where necessary.
• The post-holder will be required to ensure that they remain up to date with changes in Records and Information Management policies and processes.
• Provide KPI’s of files reviewed, retained or destroyed in line with local management requirements.
• Support Met officers, BCU’s and other internal departments by providing advice and support on using the Record Management System. The post-holder will maintain and update training guides and videos.
• Other duties as required.

Additional Information

Vetting Clearance

For this role the Vetting Clearance is Force Clearance Level, Recruitment Vetting (RV), and National Security Vetting (NSV) Level, Counter Terrorism Check (CTC).

Hybrid Working

This is an Office based role. No Hybrid working available.

Question

One role is based at Belvedere. The other role is split between two locations: Sidcup and Belvedere.

How to apply

To begin your career at the Met, please click the "apply now" button below. The application process requires a comprehensive CV, a Personal Statement (1000 words maximum), and an online application form. In your Personal Statement, you should explain your interest in the position and illustrate how your skills and experiences make you a suitable candidate. Please note that you should not submit two copies of your CV, and ensure that your documents are saved in either PDF or Word format, clearly labelled as CV and/or Personal Statement.

Completed applications must be submitted by 23:55 on 21st August 2025.

Once received, your application will be reviewed against eligibility criteria, following this, your application will be reviewed by the hiring manager. The application review for this vacancy will commence mid-August.

Following application review, successful candidates will be invited to interview. Interview dates will commence beginning of September.

www.metpolicecareers.co.uk

Essential Criteria:

• Knowledge of Records Management Policy.
• Basic knowledge of the Data Protection Act 1998 & 2018.
• Basic knowledge of the General Data Protection Regulations (GDPR).
• Excellent customer service and communication skills.
• Ability to work in a target driven environment.
• Ability to use Microsoft Word, Excel, Teams, SharePoint and also familiar with Box.
• Able to manual handle material in a warehouse environment, these can weigh up to 15kg.
• Ability to plan, organise and prioritise work.
• Resilience and ability to work under pressure in order to meet deadlines.
• Ability to pay attention to detail.
• Ability to escalate to manager if complex or sensitive enquiry.
• Ability to pick up and assimilate relevant information quickly and easily.
• Ability to communicate information and ideas clearly and articulately both in oral and written form.
• Actively seeks to learn new things on own initiative.
• Produce reports and statistics where necessary.
• Takes responsibility for own time and effectiveness.
• Can do attitude. Demonstrate a flexible approach, open to new ideas, cultures, valuing diversity and difference, as well as supporting and taking part in change initiatives.

Desirable Criteria:

• Basic knowledge of Police Information Records Management (PIRM).
• Training will be given of Met systems i.e. Police National Computer (PNC), Crime report Information System (CRIS) and CONNECT (Met Data Recording System).
• Knowledge of Records Management system eArchive.
• Knowledge of Met units and who to contact to obtain information.