Project Support Officer
Location: London (Office based)
Salary: £35,000 per annum
Hours: Full-time
Contract Type: Permanent
Who We Are
The Useful Simple Trust (UST) is a family of professional design and consultancy practices. Our 80+ talented and committed engineers, architects, designers and strategists work side-by-side creating positive outcomes for our changing built environment.
Useful Studio, Expedition Engineering & Useful Projects share space, ideas and experience, and regularly collaborate on a range of high-profile projects in the UK and internationally. Our breadth of experience gives us a depth of inter-disciplinary thinking rarely found in the industry.
As a Social Enterprise, B Corp™ and Employee Benefit Organisation, we do things differently. Our people are highly motivated and committed because our structure and values mean that our combined success is shared equitably. We share part of our profit and re-invest the rest in research, social and environmental projects.
What we are looking for
We are looking for a bright and ambitious Project Administrator to join our team and work closely with both our Project and Central Teams. You will play a key role in supporting accurate commercial and financial reporting, ensuring contractual and regulatory compliance across multidisciplinary major infrastructure projects.
This is a full-time role, with a strong presence in our London office (minimum 4 days a week), and offers the opportunity to contribute directly to the smooth delivery of some of our most exciting projects.
Role & Responsibilities
Larger Projects Primary Role
- Rapport support: Working with task owners to input fees, billing schedules, resource plans and subcontractor information
- Timesheet completion: Ensuring timely and accurate recording, including from subconsultants
- Application for Payment / Invoicing preparation
- Expense preparation
- Updating trackers of all project processes
- Compliance: Assisting in the qualification and onboarding of subconsultants, including IR35 and H&S documentation (with support from Commercial and People Teams)
- Filing: Ensuring project documentation is complete and accessible in advance of any client or statutory audit
Smaller Projects
- Supporting project delivery and compliance processes
- Rapport input: Fees, billing schedules, resource allocation, subcontractor information
- Timesheet completion monitoring
- Invoicing
- Compliance: Ensuring subcontractor appointments and relevant IR35 and H&S documentation are in place
- Filing and record-keeping
Key Experience and Skills
- Minimum 4 years experience in a project support or administration role within the built environment (engineering/architecture preferred)
- Experience using ERP systems (Rapport3 or similar)
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and SharePoint
- High attention to detail and highly numerate
- Fluent written and spoken English
- Strong organisational and communication skills
- Comfortable working in a fast-paced environment and managing multiple workstreams
What we offer
- Comprehensive pension scheme
- Flexible working including 9-day fortnight scheme
- Life Assurance 4x Salary
- Private medical insurance with access to WeCare 24/7 GP service
- Health Assured Employee Assistance Programme
- Cycle to work scheme and other benefits
If you have bundles of enthusiasm and the personal, technical and communication skills to match, please submit a cover letter introducing yourself together with a CV.
By sending us your CV, you agree to us keeping your details on record for six months for recruitment purposes only. If you do not wish for us to do so, please include a statement in your cover letter.
This application may require applicants to respond to a few selection criteria to demonstrate suitable competencies and experience. A form of assessment or presentation may also be requested following the first interview. Any reasonable adjustments required will be met.
Useful Simple Trust is an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
