PMO Administrator (Project Assistant)

Expleo is a trusted partner for end-to-end, integrated engineering, quality services, and management consulting for digital transformation. We help businesses harness unrelenting technological change to successfully deliver innovations that will help them gain a competitive advantage and improve the everyday lives of people around the globe.

• Administrative Support:
  • Draft documents, prepare reports, and maintain project records.
  • Manage timesheet entries, ensuring booking codes are available and teams load timesheets for approval.
  • Perform project reporting and scheduling tasks utilising MS Office Suite.
  • Accurately maintain records and databases.
• Project Coordination:
  • Support project managers in the preparation and updating of project tracking tools and resource trackers.
  • Set up new projects in the project management system, ensuring all relevant details are accurately recorded.
  • Collaborate with Engineering Teams and Project Managers to deliver multi-disciplinary projects.
• Purchase Order Management:
  • Raise purchase orders for suppliers, ensuring compliance with company policies and procedures.
  • Onboard purchase orders, ensuring all necessary documentation is completed and approved.
  • Track the status of purchase orders and follow up with suppliers as needed.
    
  • Raising invoices and matching payments.
  • Support the management of intercompany invoicing processes, ensuring compliance with internal agreements and invoicing rules.
• Communication and Documentation:
  • Maintain effective communication with project stakeholders, ensuring timely dissemination of information.
  • Exchange and coordination of information within the project and management teams.
• KPI Tracking and Issue Escalation:
  • Track key performance indicators (KPIs) for projects, ensuring targets are met and reporting on progress.
  • Escalate issues to the project manager or relevant stakeholders when necessary, ensuring timely resolution.

• Minimum of 2 GCSEs grade C or above, including Maths and English.

• Organisational Skills: Efficiently manage multiple tasks and priorities.
• Communication Skills: Excellent verbal and written skills to interact effectively with team members and stakeholders.
• Attention to Detail: Ensure accuracy in documentation and reporting.
• Time Management: Effectively manage time and meet deadlines.
• Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with project management tools.
• Problem-Solving Skills: Identify and proactively propose solutions to issues.
• Team Collaboration: Work collaboratively within a team environment and support team members.
• Adaptability: Flexibly adapt to changing project requirements and priorities.

• Experience in a project support or administrative role is required.

• UK Nationality and elegible for SC clearance

• Collaborative working environment – we stand shoulder to shoulder with our clients and our peers through good times and challenges
• We empower all passionate technology loving professionals by allowing them to expand their skills and take part in inspiring projects
• Expleo Academy - enables you to acquire and develop the right skills by delivering a suite of accredited training courses
• Competitive company benefits
• Always working as one team, our people are not afraid to think big and challenge the status quo

• As a Disability Confident Committed Employer we have committed to:
  • Ensure our recruitment process is inclusive and accessible
  • Communicating and promoting vacancies
  • Offering an interview to disabled people who meet the minimum criteria for the job
  • Anticipating and providing reasonable adjustments as required
  • Supporting any existing employee who acquires a disability or long term health condition, enabling them to stay in work at least one activity that will make a difference for disabled people

“We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age”.

We treat everyone fairly and equitably across the organisation, including providing any additional support and adjustments needed for everyone to thrive