Job Title: Personal Assistant to the CEO (x2 roles)
Location: Birmingham based – with occasional travel to Wolverhampton office
Salary: £25,000–£28,000 per annum
Job Type: Full Time – Permanent
Hours of Work: 40 hours per week
Start Date: September 2025
CODE YOUR PATH – BE THE BACKBONE OF OUR LEADERSHIP TEAM
Imagine this: You’re at the heart of the School of Coding & AI, working directly alongside our CEO, the driving force of the UK’s largest Coding and Computer Science institute. As a Personal Assistant you’ll keep everything running smoothly and ensure the CEO is always one step ahead — from managing their schedule, travel, and correspondence, to handling essential day-to-day administration and coordinating key projects.
Every day your organisation, discretion, and efficiency will help shape the smooth running of our fast-paced ambitious company. This is your chance to play a pivotal role in our mission to build a better future through code. Ready to step up?
WHO WE ARE
Established in 2017, School of Coding & AI has rapidly ascended to become the UK’s largest and most decorated institution in Coding and Computer Science. Each month we empower thousands of children and adults, collaborating with over 150 schools, colleges and businesses nationwide to deliver comprehensive courses in STEM, Coding, Computer Science, Artificial Intelligence and Business Studies.
This year we’ve partnered with University of Wolverhampton to open our very first Higher Education Institute, expanding opportunities for students to excel in their chosen fields.
At School of Coding & AI we’re not just educators – we’re innovators. We are on a mission to build a better future through code and we need two highly skilled and passionate, creative Personal Assistants like YOU to join our powerhouse team and support our CEO at the highest level.
WHAT WILL YOUR DAY LOOK LIKE?
- CEO Support: Provide high-level administrative support directly to the CEO, including complex diary management, travel arrangements, meeting preparation, and email management.
- Administration & Record-Keeping: Handle day-to-day administrative tasks such as filing, drafting correspondence, processing expenses, updating databases, and managing documents.
- Organisation Mastery: Prioritise and manage the CEO’s time effectively, ensuring they are prepared for every meeting, event, and commitment.
- Communication Hub: Act as the first point of contact for internal and external stakeholders, handling correspondence with professionalism and discretion.
- Documentation & Reporting: Prepare presentations, reports, meeting agendas and accurate meeting minutes.
- Project Support: Assist with key business initiatives and track progress on action items.
- Confidentiality & Discretion: Handle sensitive information with complete professionalism.
- Event & Meeting Coordination: Organise senior leadership meetings, board meetings, and company events.
- Team Collaboration: Work closely with the wider administrative and leadership team to ensure smooth business operations.
- Other Duties as Assigned: Support the CEO and leadership team in any additional administrative or organisational tasks.
WHAT BACKGROUND DO I NEED TO HAVE?
- At least 2 years’ experience as a PA, EA, or similar administrative role.
- Strong organisational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and Google Workspace.
- Proven ability to manage multiple priorities in a fast-paced environment.
- Experience working with senior leadership or executives preferred.
- A-Levels or a relevant diploma/degree (e.g. Business Administration, Office Management) is preferred.
WHAT MAKES YOU A PERFECT FIT?
To shine in this role, this is the type of person we are looking for. The key requirements are:
- Ultra-Organised: A natural multitasker who thrives on structure.
- Discreet & Professional: Trusted to handle sensitive information with care.
- Proactive Problem-Solver: Anticipates needs before they arise.
- Confident & Approachable: A strong communicator who builds relationships with ease.
- Calm Under Pressure: Keeps cool in fast-moving, high-demand situations.
- Positive & Resilient: Brings energy, flexibility, and a solutions-focused mindset.
WHAT WE OFFER
- Pension Scheme.
- Eyesight testing contribution of £25.00 available every two years
- EAP – Employee Assistance Programme.
- Excellent training and development opportunities.
- Company & Social Funded Events.
- Bright Exchange – thousands of retailer discounts.
- Free Onsite Parking (Depending on Location)
For further information or an informal discussion with regards to the post, please contact our recruitment team at [email protected] or call 01902 509209.
Apply today and let’s change the world together! Candidates should submit a CV and Cover Letter explaining how they meet the criteria outlined above.
Closing Date: TBC
We reserve the right to close this vacancy before the specified closing date should we receive sufficient applications or in order to respond to business needs. In order to avoid missing an opportunity to apply please submit your application as early as possible.
Interview Date: TBC
Please Note: Candidates must have the right to work in the UK. Only applicants shortlisted for interview will be contacted.
Job Types: Full-time, Permanent
Pay: £25,000.00-£28,000.00 per year
Benefits:
- Company events
- Company pension
- Referral programme
Education:
- Bachelor's (preferred)
Experience:
- Personal Assistant: 2 years (required)
Language:
- English (required)
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in Birmingham B3 2PB
