Job Advert: Office administrator (Support Role)
Location: Leeds (Calverley)
Company: Pennine Refrigeration Services
Employment Type: Full-Time
About Us
Pennine Refrigeration Services is a trusted provider of high-quality, turnkey refrigeration solutions, serving commercial and industrial clients across the UK. With decades of experience, we specialise in the design, installation, maintenance, and service support of a wide range of cooling and heat pump applications tailored to specific sector needs.
As a customer-focused business, we pride ourselves on delivering responsive, reliable service with a personal touch. Our dedicated team from skilled field engineers to our expert office support, ensures operational excellence and long-term value for our clients across the UK and overseas.
Job Overview
We are seeking an organised and proactive Office Administrator to support the smooth day-to-day running of our service team and office operations. This role will provide essential administrative support, assist with internal processes, and ensure accurate record keeping across the business. Over time, the role will expand to include support with invoicing and compliance duties following training and development.
Key Responsibilities
General Administration & Office Support
- Provide day-to-day administrative support to the service team and wider business.
- Maintain accurate records, schedules, and documentation for office and field staff.
- Assist with coordination of training and certification requirements for engineers and staff.
- Support with internal reporting, record keeping, and office filing systems.
- Liaise with clients, suppliers, and subcontractors as required
Compliance Support & Invoicing Support (following training)
- Help maintain client and internal asset management systems, ensuring information is accurate and up to date.
- Assist with tracking company certifications, renewals, and health & safety requirements.
- Support subcontractor approval processes by helping to review and log documentation.
- Assist the service team with reviewing job costings and preparing documentation for invoicing.
- Support the coordination of reports such as Work in Progress (WIP), service, maintenance, and parts.
- Contribute to ensuring records align with internal deadlines and reporting requirements.
Pennine are looking for…….
- Strong organisational skills and attention to detail.
- Good communication skills, with the ability to liaise confidently with internal teams and external partners.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Willingness to learn and develop skills in invoicing and compliance over time.
- A proactive and flexible approach to supporting the business
- Be a team player and become part of an exciting and rewarding opportunity
Why Join Us?
- Be part of a long-established and respected name in the UK refrigeration industry.
- Work within a close-knit, supportive team that values professionalism and personal service.
- Gain exposure to a wide range of business operations, enhancing your career growth.
- Help ensure compliance and operational excellence in a business committed to quality, safety, and sustainability.
- Enjoy a dynamic role within a growing, forward-thinking company.
How to Apply
If you are a proactive, detail-driven professional with a passion for getting things right the first time, we’d love to hear from you. Please send your CV and a brief cover letter outlining your suitability for the role.
Job Types: Full-time, Permanent
Work Location: In person
Reference ID: RAF-4069
