We are seeking a highly organised and proactive Office Administrator to support our operations team. This role is part-time (5 days per week - 10am - 2pm) and requires someone who can work independently with minimal supervision while also collaborating effectively as part of a team. The successful candidate will ensure smooth office operations, maintain compliance records, and support administrative tasks essential to the company’s success.
Key Responsibilities:
Office Administration
- Oversee daily office operations, ensuring administrative tasks are completed efficiently and accurately.
- Handle incoming calls, emails, and correspondence, responding professionally and directing queries as required, demonstrating excellent phone and written etiquette.
- Maintain organised records, files, and databases, ensuring data protection compliance. Organise and maintain files, both physical and digital, ensuring easy access to information.
- Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
- Coordinate meetings, including scheduling and preparing necessary materials.
- Utilise Google Suite, Adobe for document creation, spreadsheets, and presentations.
- Order and manage office supplies, ensuring stock levels are maintained.
- Prepare reports, letters, and other documents as required.
HR and Compliance Support
- Assist with maintaining employee records, including training compliance and staff documentation.
- Support the onboarding process for new employees, ensuring all necessary paperwork is completed.
- Track and update compliance documentation to meet CQC, HMRC, and Home Office requirements.
Finance and Invoicing
- Support the finance team with basic invoicing, expense tracking, and record-keeping.
- Assist in maintaining financial records and liaising with external suppliers when necessary.
Scheduling and Coordination
- Organise meetings, training sessions, and staff rotas to ensure smooth coordination.
- Manage diaries and appointments efficiently.
- Support care coordinators with logistical and administrative tasks as needed.
Requirements:
- Proven experience in an administrative role, preferably within healthcare or social care.
- Strong ability to work independently with minimal supervision, while also collaborating effectively with a team.
- Excellent organisational and multitasking skills, with high attention to detail.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and administrative software.
- Strong computer skills, particularly in Google Suite, Adobe applications.
- Capable of typing efficiently with high accuracy for data entry tasks.
- Strong interpersonal skills to foster positive relationships within the team and with clients.
- Ability to handle confidential information with discretion and professionalism.
- Knowledge of CQC compliance and healthcare administration is an advantage but not essential.
Why Join Us?
- Part-time role (5 days per week - 10AM - 2PM) offering flexibility.
- Competitive salary based on experience.
- Opportunity to work in a supportive and professional team.
- Professional development and training opportunities.
Apply Today! If you are a proactive and organised administrator who can work both independently and as part of a team, we would love to hear from you.
Job Type: Part-time
Pay: £12.00 per hour
Expected hours: 20 per week
Benefits:
- Company pension
- Employee mentoring programme
- Referral programme
- Sick pay
- Transport links
Schedule:
- Monday to Friday
- Weekend availability
Education:
- A-Level or equivalent (preferred)
Experience:
- Customer service: 1 year (required)
- Administrative : 1 year (required)
Language:
- English (required)
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
Reference ID: Office Administrator Doncaster
