HR ADMINISTRATOR (Fixed term until June 2026)
Birmingham City Football Club Foundation - Transforming the city through the power of football
Join us at an exciting time of growth and transformation as Birmingham City FC continues to make waves on the world stage. The Foundation harnesses the power of football and sport to improve the lives of tens of thousands of people in Birmingham, helping our community grow alongside the football club. We are proud to be more than football.
Are you passionate about process and providing the best administration support?
We are seeking a dynamic and process driven individual to join the Foundation to provide HR administrative support to the HR Manager and team. The ideal candidate for this position will demonstrate strong organisational, communication and interpersonal skills and has experience working in a fast-paced work environment.
The role
This role provides administrative support throughout the whole employee lifecycle to include managing the attendance process, supporting the new starter onboarding process by uploading new employees to the HR system, compiling new starter paperwork, monitoring the pre-employment checks and actioning the leaver process. In addition, assisting the HR Manager with meetings as required. Providing an excellent standard of customer service, responding in a timely manner to HR queries from staff across the business whilst understanding and adopting HR policies and procedures and acting as an ambassador of BCFC Foundation.
In addition to this the administration team are expected to provide cover for each other therefore it is important that the role also understands and is able to support the financial processes including maintaining the Foundations bookkeeping system, preparing invoices and bills and supporting with documents for payroll. The administration roles must work together as a team and are key in terms of supporting all departments within the Foundation and being the first point-of-contact for all internal and external communications, supporting the efficient running of the organisation on a daily basis to ensure maximum efficiency.
The Team
The business administration team work closely together to support the Foundations strategy. The team prides itself on supporting the wider team with an excellent standard of customer service, responding in a timely manner to queries and acting as an ambassador of BCFC Foundation.
The Person
As a strong team player, you will be involved in the day-to-day activities within our busy department yet also remain focused on your own duties; this will require a need for concentration and quick turnaround of work when required. You must be highly organised and able to prioritise your own workload, often juggling a number of tasks at any one time. With previous experience of working in a fast-paced professional environment you will always maintain confidentiality.
The successful candidate will have previous HR administration experience with sound knowledge of IT including MS Word, Excel, and Outlook. CIPD level 3 would be advantageous but not essential.
Your excellent telephone manner will make you a confident communicator at all levels, you produce accurate work and have an ability to check and deliver work on time, every time. A keen eye for detail is essential and punctuality and flexibility are key to success.
What We Offer
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Competitive salary and benefits package
- Opportunity to make a real impact and be part of our exciting future
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Employee Assistance Programme
- Death in Service benefit (after 12 months of service)
- Healthcare Cash Plan
- Staff discounts
- Additional annual leave based on service, up to maximum of 5 days
- Additional 1 day off for a significant personal or family moment
- Matchday tickets
- Staff uniform
The interview process will involve a competency based interview with a panel and a practical assessment. If you have any specific requirements or need adjustments to the recruitment process, please let us know in your application.
Safeguarding
We are passionate about and committed to safeguarding and protecting the welfare of children, young people, and adults at risk. All applicants will be asked to provide details of any previous convictions, cautions, and reprimands, as outlined in the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (amended 2013). Appointment to this role is subject to a satisfactory DBS check and references.
Equality, Diversity, and Inclusion
Birmingham City F.C. Foundation is an equal opportunities employer and welcomes applications from all sectors of the community. We will consider applications based solely on merit, regardless of gender, race, marital status, age, nationality, ethnic or national origins, disability, sexual orientation, political or religious belief, background, or family circumstance.
