Job Title: Finance Assistant
Reporting To: Head of Reporting and Compliance
Department: Finance
Location: Newcastle 3 days per week office 2 days per week home based
Overall, Purpose:
The Finance Assistant plays a key role in delivering accurate and timely financial data across the Hubexo UKI Group, which includes Hubexo North, Hubexo South, and Hubexo Ireland. This role supports the monthly and annual financial reporting cycle, contributes to payroll accuracy, and works closely with Finance and HR teams to uphold strong financial governance.
This is a hands-on, detail-focused position, requiring strong organisation, accuracy, and confidentiality. It also offers the opportunity to support continuous process improvements and contribute to broader finance team goals.
Principal Job Responsibilities:
Support the preparation of monthly consolidated management accounts
Assist the Management Accountant with closing routines, including ledger updates and balance sheet reconciliations
Reconcile bank accounts across all legal entities within the UKI Group
Liaise with auditors and support audit and group reporting requests
Identify and suggest opportunities to streamline financial processes and improve efficiency
Coordinate the payroll process with third-party providers, ensuring timely submission and accuracy
Ensure payroll changes are correctly captured, recorded, and stored for audit purposes
Take ownership of HMRC filings including PAYE, P11Ds, and PSA
Maintain accurate financial and payroll records in accordance with internal controls and compliance standards
Deliver a prompt, high-quality service to internal stakeholders across Finance and HR
Carry out additional tasks as delegated by the Head of Reporting and Compliance, Management Accountant, or HR team
Qualifications
Demonstrable experience in finance or accounting roles
Strong knowledge of accounting principles and regulatory requirements
Familiarity with payroll processes and HMRC submissions
Proficiency in finance systems and Microsoft Excel
High attention to detail and accuracy, particularly in financial reporting
Experience in handling confidential information with discretion
Strong communication skills and ability to liaise with cross-functional teams
Experience supporting multi-entity or group finance structures
Skills & Attributes
Advanced Excel and financial reporting tool proficiency
Bank reconciliation and balance sheet analysis
Knowledge of payroll systems, tax filings (PAYE, P11Ds), and audit preparation
Strong analytical and problem-solving ability
Highly organised and deadline-focused
Team player with a proactive and adaptable approach
Strong verbal and written communication
Professional, discreet, and trustworthy in handling sensitive data
MISSION & VISION
Mission; By using our unique data, insights and software solutions, our customers in the construction industry will sell more, improve efficiency and build more sustainability combining our research expertise, industry knowledge and artificial intelligence.
