Job Overview
We are seeking a dedicated and organised Secretary to join our team. The ideal candidate will have a strong background in office administration and possess excellent communication skills. This role is essential for ensuring the smooth operation of our office, providing support to staff and management, and maintaining effective communication within the organisation.
Responsibilities
- Manage incoming calls and emails with professionalism and courtesy, demonstrating excellent phone etiquette.
- Perform data entry tasks accurately and efficiently, ensuring all records are up to date.
- Maintain filing systems and ensure documents are organised for easy retrieval.
- Assist in scheduling appointments, meetings, and events, coordinating calendars effectively.
- Prepare correspondence, reports, and presentations using Microsoft Office and Google Workspace applications.
- Handle clerical duties such as photocopying, scanning, and mailing documents as required.
- Support financial tasks using QuickBooks for invoicing and bookkeeping purposes.
- Collaborate with team members to facilitate smooth office operations.
Skills
- Proven office experience with a strong administrative background.
- Proficient computer skills including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Excellent organisational skills with the ability to manage multiple tasks simultaneously.
- Strong typing skills with attention to detail for accurate data entry.
- Familiarity with QuickBooks is advantageous but not essential.
- Demonstrated clerical experience in a professional environment is preferred.
- Ability to communicate effectively both verbally and in writing. We invite motivated individuals who thrive in a dynamic office environment to apply for this exciting opportunity as a Secretary.
Also involved..
We are seeking a detail-oriented and proactive Accounts Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing various administrative and accounts related tasks. This position requires strong organisational skills, proficiency in computerised systems, and a friendly phone etiquette. The Accounts Administrator will be responsible for supporting daily office functions and contributing to a positive work environment.
Duties
- Manage clerical tasks including filing, data entry, and maintaining office records.
- Utilise Sage for financial record-keeping and invoicing, along with familiarity of CIS (Construction Industry Scheme)
- Answer phone calls professionally, directing inquiries to the appropriate personnel.
- Support various administrative projects as required by management.
- Maintain a clean and organised office environment conducive to productivity.
Experience
- Proven experience in an accounts or clerical role is preferred.
- Proficiency in computerised systems, particularly in Sage.
- Strong data entry skills with attention to detail.
- Excellent organisational abilities with a focus on time management.
- Effective communication skills, both written and verbal, with a professional phone etiquette.
- Ability to work independently as well as part of a team
Job Type: Full-time
Pay: £14.00-£15.00 per hour
Expected hours: 6 – 8 per week
Benefits:
- Work from home
Language:
- English (required)
Work Location: In person
