Job Title: Club Secretary
Organization: North Oxford Gymnastics Club
Location: Witney, Oxfordshire
Position Type: Part-Time
Application Deadline: 15/09/2025
About North Oxford Gymnastics Club: North Oxford Gymnastics Club is a thriving and inclusive gymnastics club dedicated to providing quality gymnastics training to children and young athletes. We are currently seeking a skilled and detail-oriented Club Secretary to join our team. The Club Secretary will play a crucial role in managing administrative tasks, communication with parents, ensuring financial records are up to date, maintaining club policies, monitoring health and safety compliance, and managing various club-related communications.
Key Responsibilities:
1. Administrative Duties:
- Organise and maintain club records, including membership data, schedules, and documents.
- Assist with scheduling and coordinating club events and meetings.
- Prepare and distribute meeting agendas and minutes.
2. Communication with Parents:
- Respond to parent inquiries and concerns promptly and professionally via email and phone.
- Maintain open and clear lines of communication between the club and parents.
- Send regular updates and information to parents regarding club activities and policies.
3. Financial Management:
- Keep accurate records of class fees, payments, and outstanding balances.
- Assist in preparing financial reports and budgets.
- Send invoices and payment reminders to parents as needed.
4. Policy and Safety Compliance:
- Ensure club policies, terms and conditions, and waivers are up to date.
- Monitor health and safety and fire safety checks, ensuring they are conducted regularly and in compliance with regulations.
- Maintain and update building risk assessments.
- Assist in the development and implementation of safety protocols.
5. Communication and Marketing:
- Manage and post content on the club's social media platforms to promote club activities and achievements.
- Create and distribute newsletters to parents and members.
- Assist in the organisation of club events and promotional campaigns.
6. Data Protection:
- Maintain and update data protection policies and procedures in compliance with applicable laws.
- Safeguard and ensure the confidentiality of member information.
Qualifications:
- Strong organisational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in email communication and office software (e.g., Microsoft Office, Google Workspace).
- Familiarity with social media platforms and content creation.
- Experience in administrative roles, particularly in sports or club settings, is an advantage.
- Knowledge of data protection regulations is a plus.
Benefits:
- Competitive salary
- Opportunity to work with a dynamic and enthusiastic team
- Contribution to the development and growth of young athletes
- Supportive work environment
- Training and professional development opportunities
How to Apply: Interested candidates are invited to submit their resume and a cover letter detailing their relevant qualifications and experience to [email protected]. Please include "Club Secretary Application - North Oxford Gymnastics Club" in the subject line.
We appreciate all applications for this position; however, only candidates selected for an interview will be contacted.
North Oxford Gymnastics Club is committed to creating a diverse and inclusive workplace. We welcome applications from all qualified individuals.
Join our team and help us continue to provide exceptional gymnastics experiences for our members. Apply today and be a part of our dedicated and passionate club community.
Job Types: Part-time, Permanent
Pay: £16,000.00-£20,000.00 per year
Benefits:
- On-site parking
Education:
- GCSE or equivalent (required)
Work Location: In person
