Do you have significant Business Administrative experience?
Do you have experience of working with and supporting Senior Management?
Do you thrive when dealing with multiple tasks and responsibilities?
It’s an exciting time for us at Global Mediation, our business is growing rapidly. We are located in our bespoke modern offices in Finchley Central and have an exciting new full-time office based (on-site) role available.
We are looking for an experienced Business Administrator, to support to our Operations Manager and Commercial and Business Services Manager in the smooth and efficient running of our organisation.
This is a key role that combines traditional administrative responsibilities with modern business practices, ensuring our day-to-day operations run compliantly and in line with our policies and procedures.
As a central point of coordination we are looking for someone who will uphold our high standard, contribute to compliance and contribute to our culture of continuous improvement.
We are a diverse, inclusive, and supportive team that work together to encourage each other’s growth and the growth of the business. With over 25 years of experience in mediation and conflict resolution we help people find common ground when it matters most.
You daily tasks will include:
Administrative Support
- Providing administrative support for projects as necessary
- Maintaining the office supplies, liaising with external suppliers and contractors, including management of office budgets, expenses and petty cash.
- Security Access controller - the allocation and recording of security access fobs.
- Maintain company subscriptions schedule, contracts and policies.
- Support the Executive Assistant to the CEO in their absence.
Legal Compliance
- Proactive management of the company's compliance with relevant UK laws and regulations (e.g. GDPR, HSE). Including auditing and documentation.
- Maintaining the Company Asset Register in conjunction with external partners (Finance & IT)
- Maintain accurate and up-to-date records for regulatory inspections, audits, and internal reporting. Annual, bi-annual and quarterly business risk assessments.
Assurance and Policy Oversight
- Support the implementation and review of internal policies and compliance frameworks.
- Report non-conformities and work with stakeholders to develop corrective actions.
Data & Document Management
- Manager physical and electronic filing systems and correspondence.
- Safeguard confidential information in line with data protection policies.
- Ensure systematic archiving , version control and retention of business critical documents in line with UK regulations.
Communication & Coordination
- Act as a liaison between department to promote clear and consistent communication.
- Identify opportunities to streamline administrative workflows and enhance operational efficiency.
- Champion best practices while respecting established traditions and protocols.
HR Support
- Ensure personnel documents are kept up to date.
- Validate right to work documents. DBS checks.
- Employment contract preparation for Chief People Officer approval.
- On-boarding and off-boarding employees.
- HR administration in Atlas. To ensure employee records are kept up to date. Absent days are correctly recorded. Company and statutory training are initaited.
- Any other duties as may, from time to time, be assigned to you.
We are looking for someone with the following skills and experience:
- Three to five years experience in a Business Administrative role.
- Formal qualification in Business Administration, Management or related field.
- Outstanding time and workload management skills.
- Ability to take initiative and work independently.
- Flexibility to adapt to different requirements when necessary.
- Strong communication skills.
- High standard of English oral and written communication.
- Organised, reliable and highly efficient.
- Software skills: Microsoft Office Suite at intermediate level.
- Experience of handling sensitive and confidential information with discretion.
- High emotional intelligence aligned with our values of Quality, Integrity, Inclusion, Teamwork and Impact
You will be joining an expanding, ethical company, passionate about resolving conflict, and delivering people centric training, where new ideas are welcomed, and each member of the team is encouraged and supported to flourish and develop to their highest potential.
Benefits include:
- Full training and support
- Annual Performance Reviews
- Competitive Salary
- Free Drinks and Breakfast
- 25 Days Holiday Allowance
- 8 Personal Days to cover sickness or a need to WFH
- Pension Scheme
- Childcare Voucher Scheme
- Private Medical insurance
- Healthcare Cash Plan
- Volunteer Days
- Employee Assistance Scheme
- Employee Benefits
Full-time role, 37.5hrs per week - Monday to Friday, 9am-5pm.
Salary range circa £37,500-£40,000 pa
**Due to the nature of the work, this role is NOT suitable for remote working.**
Global Mediation is committed to fair recruitment and equal opportunities.
We are a Disability Confident Employer.
Candidate must have the right to work in the UK
Job Types: Full-time, Permanent
Pay: £30,000.00-£35,000.00 per year
Benefits:
- Additional leave
- Company events
- Company pension
- Discounted or free food
- Employee mentoring programme
- Health & wellbeing programme
- Paid volunteer time
- Private medical insurance
- Sick pay
Schedule:
- Monday to Friday
Ability to commute/relocate:
- London, N3 2JX: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Qualification in Business Administration or related field
Experience:
- Business Administrative: 3 years (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
