Army Reserve Centre, Clive Road, Warley, Brentwood, Essex, CM13 3UJ
We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuing you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week).
Job Summary
The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army employs around 12,000 MOD Civil Servants located at over 300 locations. We are a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army.
Whether you are starting out in your career, or you already have an administrative background and are looking for a change, our Administrative Officer roles are an opportunity to join the Civil Service and deliver outputs for the benefit of the Army and Defence. You will have the opportunity to work directly with military colleagues to enable key outputs and can take advantage of training and development opportunities available to enhance your skills and career pathway in the Civil Service.
This position is advertised at 37 hours per week.
Job Description
The admin officer is responsible for all aspects of admin duties and pay for 124 Squadron, 151 Regiment Royal Logistics Corp.
You will be responsible for administration of an Army Reserve unit, communicating and managing the Army reservists on a daily basis, reporting to the Permanent Staff Admin Officer and managing IT system inputs with regards to personnel records.
You will work alongside the Permanent Staff Administration Officer (PSAO) in ensuring Squadron Reservists are properly administrated in terms of required documentation and its currency, as well as assisting them in pay and expense queries.
You will conduct regular monthly management checks using internal MOD Software applications, ensuring all paperwork is relevant and up to date.
You will be a crucial part of the ‘front of house’ team and will receive visitors and control access/egress to the site.
You will perform any other admin tasks as required, including postal activities and management of the admin office and stationary supplies as well as monitoring non attending reservists and identifying required medical appointments
The admin officer is responsible for all aspects of admin duties and pay for 124 Squadron, 151 Regiment Royal Logistics Corp.
You will be responsible for administration of an Army Reserve unit, communicating and managing the Army reservists on a daily basis, reporting to the Permanent Staff Admin Officer and managing IT system inputs with regards to personnel records.
You will work alongside the Permanent Staff Administration Officer (PSAO) in ensuring Squadron Reservists are properly administrated in terms of required documentation and its currency, as well as assisting them in pay and expense queries.
You will conduct regular monthly management checks using internal MOD Software applications, ensuring all paperwork is relevant and up to date.
You will be a crucial part of the ‘front of house’ team and will receive visitors and control access/egress to the site.
You will perform any other admin tasks as required, including postal activities and management of the admin office and stationary supplies as well as monitoring non attending reservists and identifying required medical appointments
Person specification
We are looking for enthusiastic individuals who are comfortable working within a team and able to collaborate effectively to ensure the successful delivery of tasks. If you recognise yourself in the following list, the MOD is the place for you!
You communicate effectively both verbally and in writing
You are patient and work effectively under pressure, supporting the achievement of team and organisational objectives
You are proactive and take initiative, accountable for your performance and actions
You foster good working relationships and get the most out of working with others
You can work to tight deadlines and plan work appropriately to meet these
Essential
We'll assess you against these behaviours during the selection process:
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other Benefits For Army Civil Servants Include
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
At application you will be assessed against the following -
At interview you will be assessed against the following -
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected] .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [email protected].
We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuing you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week).
Job Summary
The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army employs around 12,000 MOD Civil Servants located at over 300 locations. We are a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army.
Whether you are starting out in your career, or you already have an administrative background and are looking for a change, our Administrative Officer roles are an opportunity to join the Civil Service and deliver outputs for the benefit of the Army and Defence. You will have the opportunity to work directly with military colleagues to enable key outputs and can take advantage of training and development opportunities available to enhance your skills and career pathway in the Civil Service.
This position is advertised at 37 hours per week.
Job Description
The admin officer is responsible for all aspects of admin duties and pay for 124 Squadron, 151 Regiment Royal Logistics Corp.
You will be responsible for administration of an Army Reserve unit, communicating and managing the Army reservists on a daily basis, reporting to the Permanent Staff Admin Officer and managing IT system inputs with regards to personnel records.
You will work alongside the Permanent Staff Administration Officer (PSAO) in ensuring Squadron Reservists are properly administrated in terms of required documentation and its currency, as well as assisting them in pay and expense queries.
You will conduct regular monthly management checks using internal MOD Software applications, ensuring all paperwork is relevant and up to date.
You will be a crucial part of the ‘front of house’ team and will receive visitors and control access/egress to the site.
You will perform any other admin tasks as required, including postal activities and management of the admin office and stationary supplies as well as monitoring non attending reservists and identifying required medical appointments
The admin officer is responsible for all aspects of admin duties and pay for 124 Squadron, 151 Regiment Royal Logistics Corp.
You will be responsible for administration of an Army Reserve unit, communicating and managing the Army reservists on a daily basis, reporting to the Permanent Staff Admin Officer and managing IT system inputs with regards to personnel records.
You will work alongside the Permanent Staff Administration Officer (PSAO) in ensuring Squadron Reservists are properly administrated in terms of required documentation and its currency, as well as assisting them in pay and expense queries.
You will conduct regular monthly management checks using internal MOD Software applications, ensuring all paperwork is relevant and up to date.
You will be a crucial part of the ‘front of house’ team and will receive visitors and control access/egress to the site.
You will perform any other admin tasks as required, including postal activities and management of the admin office and stationary supplies as well as monitoring non attending reservists and identifying required medical appointments
Person specification
We are looking for enthusiastic individuals who are comfortable working within a team and able to collaborate effectively to ensure the successful delivery of tasks. If you recognise yourself in the following list, the MOD is the place for you!
You communicate effectively both verbally and in writing
You are patient and work effectively under pressure, supporting the achievement of team and organisational objectives
You are proactive and take initiative, accountable for your performance and actions
You foster good working relationships and get the most out of working with others
You can work to tight deadlines and plan work appropriately to meet these
Essential
- IT literate with knowledge and experience using Microsoft Office 365 products
- Effective communication skills, both written and verbal
- Good organisation skills
-
Ability to work collaboratively
-
JPA trained (desirable but training will be given)
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Making Effective Decisions
- Managing a Quality Service
-
Working Together
-
Managing a Quality Service
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other Benefits For Army Civil Servants Include
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Highly competitive pension scheme
- Personal and professional development of skills
- Alternative working patterns for many roles
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle
- Enhanced parental and adoption leave
- 6 days special leave per year which can be used for volunteering activities
- Learning and Development
- Working from home when required using company laptop
-
Small on site Gym
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
At application you will be assessed against the following -
- Experience - a CV including your career history and a personal statement of no more than 250words, evidencing your suitability for the role against the person specification, and any relevant skills and experience.
-
Behaviours - Managing a Quality Service
At interview you will be assessed against the following -
- Experience
-
Behaviours - Communicating and Influencing; Making Effective Decisions, Managing a Quality Service; Working Together
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected] .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
-
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact
- Name : Nick Allston
-
Email : [email protected]
-
Email : [email protected]
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [email protected].
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