Accounts Payable Team Leader VA2247

Anabas are a dynamic, national Facilities Management company whose focus lies in supporting corporate office occupiers who look for a great workplace experience.

We are looking to recruit an experienced Accounts Payable Team Leader, full-time at £30,000 per annum, working 40 hours per week - Monday to Friday,between 9pm and 5pm.

Benefits include:-

• 33 days holiday per year inc Bank Holidays.
• Employee Assistance Programme.
• Recognition and Reward scheme.
• Life assurance at 1 x annual salary.
  
• Cycle 2 Work scheme.
• Recommend a friend scheme.
• Company events.
• Training & development opportunity.

Main Duties:

The Accounts Payable Team Leader plays a key role in the day-to-day functioning of the AP team, with responsibility for ensuring that all processes are completed accurately, efficiently, and on time. While much of the work is similar to that of an AP Clerk, the Team Leader takes on additional responsibility for maintaining clean ledgers, proactively managing workloads, and acting as the primary point of contact for internal stakeholders and suppliers.

This is a hands-on, supportive role that combines task coordination with problem-solving and team guidance. The Team Leader is expected to monitor operational areas such as the query log, AP inbox, and supplier holds, reallocating resources as needed to prevent issues from escalating. They are also responsible for addressing more complex supplier queries, assisting the team with prioritisation, and liaising with the Financial Controller on higher-level mattersalthough final responsibility for these may not rest solely with them.

Overall, the AP Team Leader ensures the smooth running of the AP function by maintaining oversight, supporting team members, and stepping in to resolve issues where necessary, providing a crucial link between the AP team, suppliers, and internal departments.

• Task Management
  • Ensure all AP tasks (invoice processing, payment runs, reconciliations) are completed accurately and on time.
  • Monitor ledger cleanliness and ensure outstanding items are resolved promptly.
  • Identify and proactively manage any backlog or build-up of issues by reallocating resources as needed, including:
    • Query Log Monitor log volume and assign resource to support operational teams in clearing it when levels become unmanageable.
    • AP Inbox Monitor volume of unread or unprocessed emails and assign additional resource when necessary to prevent delays
• System Management
  • Query Log
    • Assign and manage user access to the system.
    • Provide 1:1 training to team members to ensure effective use.
    • Conduct regular reconciliations to keep the log accurate and current.
  • WAP/Sage
    • Responsible for ensuring relevant suppliers are placed on hold when appropriate, and for managing communication between the team, suppliers, and Procurementincluding follow-up actions to resolve issues and have hold status lifted as quickly as possible.
    • Adding new suppliers to WAP/Sage once approved by Procurement
• Query Resolution
  • Take ownership of complex or sensitive supplier queries, ensuring they are resolved promptly and professionally.
• Team Support
  • Act as the go-to person for the AP team when guidance is needed.
  • Assist clerks with prioritising work and troubleshooting issues.
• Communication & Liaison
  • Be the main point of contact for suppliers and internal departments (e.g. procurement, operations, finance).
  • Liaise with the Financial Controller on higher-level issues (e.g. process improvements, large discrepancies, system changes), but not solely responsible for resolving them.
• Process Contribution
  • Ensure consistency and compliance in AP process execution across the team.
  • Contribute to identifying small improvements or flag recurring problems for discussion and escalation where appropriate.