Role Overview:
Are you an experienced Accounts Payable Team Leader looking for your next challenge in a dynamic, fast-paced finance environment? We’re looking for an Accounts Payable Team Leader to join our finance team and take ownership of a key function within our growing organisation.
As the AP Team Leader, you'll lead a dedicated team responsible for efficient, accurate invoice and payment processing, while driving process improvements and ensuring strong financial controls are in place. This is a high-impact role with significant visibility across the business — perfect for someone who thrives on responsibility, collaboration, and continuous improvement.
Key Responsibilities:
Team Leadership & Development
- Lead, coach and motivate the AP team to ensure efficient and timely invoice and payment processing.
- Set strategic goals with senior finance leaders, and inspire the team to meet and exceed them.
- Train and develop team members, building a high-performing and engaged team culture.
- Support the team during the transition to the new accounts package
- Lead on the implentation and documentation of a robust and effective AP Process.
Process & Systems Ownership
- Take full ownership of the Accounts Payable process, ensuring robust financial controls are applied.
- Identify and implement process improvements and automation opportunities.
- Become a subject matter expert in AP systems, including Navision and OCR tools, and collaborate with IT to resolve issues quickly.
- Maintain up-to-date process documentation and secure necessary approvals for changes from the CFO and GFC.
- Manage permissions and authorisation levels in HSBCnet, ensuring appropriate access and control.
Invoice & Payment Management
- Ensure accurate posting of invoices across all group companies, with correct approvals and account codes.
- Lead weekly payment runs, review for accuracy, and oversee uploads to online banking platforms.
- Maintain supplier ledger health and proactively resolve queries or issues, including supplier engagement where needed.
- Ensure all month-end deadlines are met and lead the AP team through a structured close process.
- Banking, Reconciliations & Expenses
- Prepare and review monthly bank reconciliations, ensuring timely and accurate completion.
- Oversee bank journal postings and vendor account reconciliations.
- Manage company prepaid and credit card systems, ensuring compliance with expense policies and timely submission of claims.
Other Key Responsibilities
- Support VAT, CIS, and intercompany reconciliations and returns.
- Assist with external audit queries and ad hoc reporting/analysis.
- Maintain records of company bank accounts and signatories.
- Contribute to the successful implementation of a new PO system and Business Central launch.
- Participate in team meetings and collaborate across departments to ensure smooth financial operations.
What We’re Looking For:
Essential
- Proven experience in leading an Accounts Payable function.
- Strong analytical skills and attention to detail.
- Excellent communication skills (verbal and written).
- Proficiency in Microsoft Office (Excel, Word, Outlook).
Desirable
- Experience with AP technology tools (OCR, PO systems).
- Familiarity with Microsoft Navision (NAV) or Business Central.
- Team management experience in a fast-paced environment.
- Knowledge of Yardi sysem (Desirable)
Benefits:
- 25 days holiday entitlement (pro rata for part time colleagues
- Have your birthday off!
- 8% pension (7.5% employer / 0.5% employee) contribution
- SmartTech - get the latest technology and spread the payments over time with no interest or upfront payments
- Access to Reward Gateway and enjoy discounts with a number of leading retailers
- Cycle 2 Work Scheme
- Service Award Scheme (one day per year up to 5 years’ service)
