Travel Co-ordinator

Company

ALPINE RACING LIMITED

Job Description

We are building something special at Alpine.

Join our passionate and dedicated team as we push the boundaries of excellence in our bid for championship wins. We're on the lookout for driven individuals ready to make a significant impact across the team.

We have a rare opportunity at our factory in Enstone, Oxfordshire for a Travel Co-ordinator:

As Travel Co-ordinator you will:

In this role you will be responsible for gathering and consolidating requirements and make corresponding travel arrangements in accordance with Company policies and procedures for Marketing, Finance, Legal, HR, Non-F1, Sustainability and Race Support Team members travelling on Company business.

Key Accountabilities of this role will be:

Race Support Team & Marketing Events

• Review requirements with requestors/budget owners.

• Consolidate requirements of all travellers to an event and propose corresponding travel arrangements for approval.

• Arrange visas when needed, negotiate tariffs, and make bookings for flights, hotels, and ground transport.

• Produce accurate itinerary documents for circulation to all travellers.

• Support travellers during events as required.

• Reconcile invoices to reservations/bookings/orders and obtain approval for payment from budget owners.

Non-Event Travel (Excluded Personnel Only)

• Take responsibility of all the travel duties for ad-hoc bookings and requirements with requestors/budget owners

• Prepare “Travel Requisition” document and obtain approval from budget owner.

• Arrange visas when needed, negotiate tariffs, and make bookings for flights, hotels, and ground transport.

• Produce accurate itinerary documents for circulation to all travellers.

• Responsible of managing taxi requests and invoicing

General

• Travel services must be procured in a timely and efficient manner recognising the need for value for money and fulfilling the travel requirements of the requester/budget owner.

• Maintain effective relations with travel partners/suppliers such as Travel Agent, Ground Transport providers, Hotels.

Support the team with financial activities such as allowances and other ad-hoc requests where needed.

What We’re Looking For:

We are looking for someone who has previous experience of planning and booking group travel and events. You will also possess the following attributes:

• Clear communicator with good presentation skills and attention to detail.

• Excellent time management, ability to be flexible and prioritise tasks according to deadlines

• Good computer skills with knowledge of MS Office suite

• Excellent attention to detail

Why Join Us?

What we offer our employees for their commitment to the team is not only a very competitive salary, but also an excellent suite of benefits including BUPA medical and dental, private pension, bonus scheme and many more. We are located in the Cotswolds and as well as having a new state of the art gym on site, we also have access to other benefits and discounts in the local area. We are committed to career development and provide training and mentoring opportunities for our colleagues.

Applicants must be eligible to work in the UK.

Alpine Racing strives to be diverse and inclusive, a place where we can all be ourselves. We welcome people from all backgrounds, ethnicities, cultures, and experiences. We are committed to making a consistent, top down effort to be role models on what diversity, inclusion and belonging means in society.

Job Family

Transverse

Renault Group is committed to creating an inclusive working environment and the conditions for each of us to bring their passion, perform to the full and grow, whilst being themselves.
We find strength in our diversity and we are engaged to ensure equal employment opportunities regardless of race, colour, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, etc. If you have a disability or special need requiring layout of the workstation or work schedule, please let us know by completing this form.