Senior Integration Coordinator

TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics

Position Purpose

The UK integration coordinator is a key part of the integration leadership team, focused on maintaining smooth day-to-day operations for the team. This person is central to communication between integrators, leadership, and other departments by focusing on maintaining up-to-date and accessible project scheduling data alongside background operational systems. They are a collaborative team player who excels in cross functional environments to foster meaningful relationships built on a shared passion for the entertainment industry.

Responsibilities

• Collaborate with department leadership to forecast and fulfil project staffing requests.
• Coordinate shift assignments, time-off requests, and scheduling changes while minimizing conflicts.
• Responsible for scheduling systems and processes to ensure effective tracking of team commitments.
• Maintain clear communication paths to notify team and business of scheduling decisions, changes, or urgent coverage needs in a timely manner.
• Coordinate and schedule external labour through freelance network and local labour suppliers to meet capacity demands.
• Act as the primary point of contact for all scheduling-related inquiries.
• Ensure project scheduling elements are created in TAIT MPS to allow for appropriate time tracking.
• Maintain project pipeline by compiling data from project sales systems.
• Train staff on scheduling tools as required.
• Generate reports on workforce metrics and staffing trends to identify process improvements.
• Ensure department skill competency and training/certification databases are kept up to date.
• Schedule trainings to ensure team compliance with all applicable industry & legislative qualification requirements.
• Maintain team tooling and uniform inventories, completing purchasing to maintain stock levels as needed. Coordinate and schedule team building events.

Position Requirements

• Passion for the entertainment and live events industry.
• Strong analytical skills with the ability to gather data from multiple sources to create detailed reports.
• Comfortable using technology applications in day-to-day tasking.
• Exceptional communication skills, in writing and verbally, to articulate complex scheduling strategies. Collaborative and inspirational, with a history of building strong relationships across diverse cross functional teams.
• Comfortable working in a fast-paced, ambiguous environment, embracing failure as a learning opportunity.
• Impeccable judgement and integrity, with the ability to make key decisions quickly and autonomously.
• Experience with EPICOR, Asana, Slack, & Salesforce preferred

TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.