Production Coordinator
Salary: Circa £24,500 per annum depending on experience
Job Type: Full Time, 37.5 hours, Permanent
Location: IB (International Baccalaureate®) Global Centre, Cardiff
Hybrid working opportunity. Office presence required once per week
About the Job
This is an exciting opportunity to join the Exam Publishing department as a Production Coordinator. You will be supporting the team in the development and delivery of traditional and digital material within the Assessment division. The role would suit candidates seeking experience in publishing, offering scope to progress within the business.
The Production Coordinator role requires a high level of proofing and organisational skills to deliver critical high-quality, error-free assessments on time and to a detailed session plan. The role coordinates production teams, including external specialists and suppliers, provides support across the Exam Publishing production team throughout an annual cycle and works with external suppliers on the delivery and receipt of work. The role also works collaboratively with others such as external vendors and Subject Managers on tasks.
This opportunity can be offered on a Hybrid basis to those living a commutable distance from Cardiff, generally requiring one day per week onsite (sometimes more expected to complete advance copy checks but only a couple of weeks in a year).
We offer a Flexible-Working Schedule with our core hours being 10am-12pm and 2pm-3pm, meaning you can flex your hours between 7am and 7pm to suit your professional and personal needs.
Key Responsibilities
- General administration support
- Create and maintain department documents, including spreadsheets
- Work with external vendors on the production of assessments modified for Inclusion and Access
- Facilitate the pre and post exam copyright clearance process
- Act as a point of contact for a range of external suppliers
- Project manage an allocation of subjects
- Proofread and check assessment materials for accuracy
About You
Essential:
- A degree or equivalent experience in a relevant subject or language
- Experience in an administrative role
- Proven organisational skills and ability to prioritize own workload
- Customer service skills and the ability to interact with multiple stakeholders from different backgrounds
- An exceptional eye for detail
- Accurate data entry skills
- Strong communication skills and an excellent command of the English language
- Experience of using Microsoft Office, with an aptitude for learning new programs
- Experience of teamworking
Desirable:
- Ability to work in French or Spanish
- Knowledge of the IB, IB Programmes or being an IB Alumni is a plus
In addition to your salary, we offer an attractive range of benefits including:
- 10% employer pension contribution from first day of employment (minimum contribution required from yourself is 3%)
- 25 Days annual leave, plus public holidays, with the option to buy up to 5 days additional annual leave
- Flexi Hours with our core hours as 10am-12pm and 2pm-3pm. You can flex your 37.5 hours per week around this
- Enhanced family friendly benefits
- Life assurance 4x annual salary
- Paid volunteering leave (one day per calendar year)
- Flexible benefits allowance at 1.5% of your annual salary
- Excellent continuous professional development
- Health and wellness schemes
- Disability Confident Employer
- Cycle to Work scheme
- Discounts on a range of products, including days out and Gym Memberships
- Cash back opportunities available from a wide range of retailers
- Employee Assistance Programme
- Free on-site car parking
* Please note that in September 2025 our Cardiff Office will relocate to Fusion Point One, Dumballs Road, Cardiff, CF10 5BF. The building is a 5-minute walk from Cardiff Central Station and a 10-minute walk to the city centre. Our new offices will have 60 parking spaces available which will be reservable online.
Applications will be accepted until 11.55 pm, 25 July 2025
We are committed to building a working environment that values respect, diversity, and compassion. The International Baccalaureate is proud to be an equal opportunities employer and we welcome applications from all suitably qualified applicants.