Summary
Kering is a global, family-led luxury Group, home to people whose passion and expertise nurture creative Houses across ready-to-wear and couture, leather goods, jewellery, eyewear and beauty: Gucci, Saint Laurent, Bottega Veneta, Balenciaga, McQueen, Brioni, Boucheron, Pomellato, Dodo, Qeelin, Ginori 1735, as well as Kering Eyewear and Kering Beauté. Inspired by their creative heritage, Kering’s Houses design and craft exceptional products and experiences that reflect the Group’s commitment to excellence, sustainability and culture. This vision is expressed in our signature: Creativity is our Legacy. In 2024, Kering employed 47,000 people and generated revenue of €17.2 billion.
Job Description
We are currently seeking a HR Operations Administrator who will report to the HR Operations Manager based in London. This is a full-time, 6-month fixed-term contract.
Your Opportunity
As part of the Kering HR Shared Services team, this role provides operational HR support to the luxury Houses across Kering UK & Ireland. The HR Operations Administrator is responsible for delivering day-to-day HR services, working closely with House HR and management teams to ensure consistent and high-quality operational support.
How you will contribute
- Ensure a high standard of accuracy, efficiency and service excellence across all Brand interactions.
- Review, prepare and issue all employee lifecycle transactions in the HR tool Workday, including hires, job changes, contract updates, terminations, and personal data changes. Ensure accuracy and compliance with Brand-specific guidelines at all times.
- Prepare and issue employment contracts adhering to the appropriate Brand and job classification, ensuring alignment with Workday data and benefit guidelines.
- Prepare and issue all relevant onboarding materials and track the timely return of signed documentation.
- Liaise with the payroll team to ensure all hires, changes, payments, and leavers are completed prior to payroll deadlines.
- Create electronic personnel files, ensuring accurate documentation is securely stored and archived.
- Issue probation confirmation letters for all Brands in a timely manner.
- Ensure verified and valid Right to Work documents have been received and recorded in line with legislative requirements, prior to issuing contractual documentation.
- Provide accurate employment reference letters.
- Respond to employee and stakeholder queries via the Kering Connect ticketing system within agreed service levels.
- Consistently demonstrate a proactive, solution-oriented approach to HR service delivery.
- Support HR Operations Manager with any audit information requests.
- Produce ad-hoc reports and analyse the data when requested.
- Produce monthly reports regarding employee data.
- Project Support: Support with ad-hoc local and global projects.
Who you are
- Experience in HR administration across the employee life cycle
- Strong interpersonal, communication (written and verbal) and presentation skills
- Excellent customer service standards
- Experience of Workday highly desirable
- Organised and able to prioritise, with excellent accuracy and attention to detail
- Able to work well under pressure and towards tight deadlines
- Proactive and curious - ability to identify improvements in processes or activities
Job Type
Fixed Term (Fixed Term)
Start Date
2025-08-23
Schedule
Full time
Organization
Kering UK Services Ltd.