Job Summary
We are seeking a motivated and detail-oriented Junior Office Administrator to join our dynamic team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing essential administrative support. This position is perfect for individuals looking to develop their skills in a professional environment while contributing to the overall efficiency of the organisation.
Key Responsibilities
- Answer and direct phone calls to the appropriate departments or individuals.
- Ensure the office environment remains clean and tidy.
- Manage incoming and outgoing mail, deliveries, and courier services.
- Monitor and maintain office supplies, including kitchen essentials, and place orders when required.
- Assist with general enquiries and provide office support to staff and visitors.
- Provide administrative support to the Operations team as needed, ensuring smooth day-to-day operations.
- Assist with general office tasks, including filing, documentation, and communication with suppliers and contractors.
- Assist in the preparation and formatting of O&M (Operations & Maintenance) manuals for projects.
- Maintain and manage the project database, ensuring all relevant information is up-to-date and easily accessible.
- Take minutes at Project meetings, ensuring accurate records of discussions and actions.
- Support the completion of RAMS (Risk Assessment and Method Statements) and Install packs.
- Assist in organising and managing project related documentation
- Coordinate with the team to ensure project deadlines are met and all required documentation is prepared on time.
- Manage and maintain project managers' diaries, ensuring all meetings and deadlines are clearly scheduled.
- Provide assistance in organising and maintaining the filing system for project-related paperwork, both physical and digital.
- Perform general office duties such as filing, photocopying, and preparing documentation for meetings.
- Assist with project-related research and document preparation as required.
- Provide other administrative support and ad hoc tasks as needed by the team.
Key Skills and Qualifications
- Proven experience in an administrative support role
- Excellent organisational and time management skills, with the ability to prioritise tasks and manage multiple responsibilities.
- Strong verbal and written communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to maintain confidentiality and handle sensitive information.
- Strong attention to detail and accuracy, particularly with document management and minute-taking.
- A proactive attitude toward tasks and challenges.
Desirable Attributes:
- Previous experience in a construction, engineering, or operations-related environment.
- Knowledge of project management documentation and procedures, including O&M manuals, RAMS, and Install packs.
- Familiarity with document control systems and project databases.
Job Types: Full-time, Permanent
Pay: Up to £25,000.00 per year
Benefits:
- Company events
- Company pension
- Free parking
- On-site parking
- Sick pay
- Transport links
Schedule:
- Monday to Friday
Language:
- English (preferred)
Work Location: In person