HR Assistant (Part Time)
Kilmarnock, KA2 0FE
Salary: £28,000 - £30,000 pro rata
Hours: 10am to 2pm, Monday to Friday (20 hours per week)
Braehead Foods is looking for an enthusiastic HR Assistant to be the first point of contact for all employee related queries. The role will require efficient end-to-end processing of HR operations including the use of HR systems and tools. It’s key that you have a broad knowledge of HR, as well as experience in general administrative responsibilities.
The HR Assistant reports to the Operations Director at site level for 80 staff but has a dotted line reporting responsibilities to centralised HR Director in London.
What will I be doing?
- Support the recruitment/hiring process by sourcing candidates, performing reference/background checks, assisting in shortlisting, issuing employment contracts etc.
- First point of contact for all employee related queries, communicating all issues to the Senior HR team.
- Assisting with new employee onboarding, including paperwork and inductions.
- Assist with payroll and ad-hoc HR projects.
- Creating and maintaining accurate and confidential employment records and files.
- Record and track attendance to ensure that accurate records are maintained in relation to annual leave, sickness, and any other absence.
- Manage the leaver process, including removing ex-employees from systems and arranging exit interviews to be conducted by HR Seniors/Line Managers.
- Producing standard HR letters and any other applicable documentation and correspondence.
- Assisting in resolving employee disputes and conflicts.
- Advising Managers and employees on interpretation and application of common Group Policies, processes and procedures.
- Take full and accurate notes, type up minutes and notes of meetings in an appropriate manner within defined timescales.
- Produce and submit reports on general HR activity.
What experience do I need?
- Ideally have a degree in HR or professional qualification.
- Minimum 2 year’s previous HR Co-ordinator experience or similar position.
- Excellent written and verbal communication skills.
- Ability to build relationships.
- Highly computer literate, proficient in Microsoft Excel, Outlook and Word.
- Experienced in using HR software and reporting tools.
Benefits:
- Additional leave.
- Bereavement leave.
- Retail Discount membership.
- Health Care Cash Plan membership.
- Group Personal Pension Plan.
- Discounted or free food.
- Employee discount.
- On-site parking.
Braehead Foods Limited is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.