Framework Administrator

Location(s): UK, Europe & Africa : UK : Frimley

Job Title: Framework Administrator

Location: Frimley, hybrid

It will likely be a requirement that you will need to attend the office 2 days per week, We offer a range of hybrid and flexible working arrangements - please speak to your recruiter about the options for this particular role.

What you’ll be doing

The Framework Administrator is responsible for overseeing and managing all communications and submissions via the relevant online portals or customer contacts. This encompasses reading, assessing and prioritising the information on all opportunities that arise within the frameworks against the categories that we deliver, then liaising with the relevant part of the business to inform the qualification process. Once qualified in or out, the Framework Administrator is responsible for responding in line with the framework protocol.

The successful candidate is required to be comfortable engaging across a variety of stakeholders including Account Managers and Sales Leads to understand upcoming opportunities that are to be released through the Government’s tendering processes, and via which frameworks.

The individual needs to be comfortable with detail, seeking out changes and clarifications and briefing the bid teams on these as they emerge, as a matter of priority. Understanding the dynamics of each bid and urgency of sharing information will be critical, evaluating communications and being able to articulate their impact to busy bid teams.

• Liaison with sales and pre-sales in relation to live opportunities qualification and status, confirmations of intent to bid, expressions of interest and submission of clarification questions
• Regular reviews of tender noticeboards for emerging fast turnaround opportunities to be qualified and acted upon immediately
• Prompt responses to all communications received by the central mailbox, including sharing of info received with the right teams
• Any access via bravo or other client specific portals for bid related activities to access, read, share and act upon customer information or requests
• Uploads of bids to be submitted to any government portal, plus management of accompanying data for upload/attachment such as certificates and accounts
• Regular management and update of BAE Systems’ supplier information on any framework portal, or supplier database
• Liaison with SMEs to gather inputs and quality check information
• Daily maintenance of framework opportunity tracking tools, including details such as sales owners, bid management and current status
• Pipeline management for framework opportunities as part of the Bid Service pipeline review
• Liaison with Crown Commercial Services (CCS) and other framework operators to understand changes, communications, feedback on framework usage and so on
• Gathering customer feedback following win/loss notification and sharing with the relevant bid team/sales lead
• Analysis of feedback: mapping buying trends, bidder numbers, types of technologies, locations, win/loss result and customer feedback data against each framework opportunity, as trend analysis can guide future bid decisions and investment
• Other activities to support the wider Bid Service as required

• Organised and methodical to manage and respond to multiple live opportunities in parallel
• Ability to balance and prioritise multiple tasks against a changing demand
• Close attention to detail and timelines
• Excellent English written and communication skills
• Very good knowledge of Excel
• Ability to work well under pressure and to demanding deadlines
• Team player and confidence to engage with a broad range of internal stakeholders

Benefits

As well as a competitive pension scheme, BAE also offers employee share plans, an extensive range of flexible discounted health, wellbeing & lifestyle benefits, including a green car scheme, private health plans and shopping discounts – you may also be eligible for an annual incentive

Our Bid Team, who were the recipients of the 2023 APMP Collaborative Teamwork Award are seeking someone who is highly organised with a close attention to detail to join us and help continue this high standard. As part of this highly regarded, central Business Winning team, you will be responsible for supporting bids manager and opportunity owners from across our business areas encompassing Defence, NS&G and Space.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

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