Job Title: Finance Lead-Fleet Services

Salary: The starting salary is £47,060, which includes allowances totalling £2,928.

The salary is broken down as £44,132 basic salary, which will increase annually until you reach the top of the scale £52,652. Plus, a location allowance of £1,928 and a non-pensionable allowance of £1,000.

Location: Marlowe House (Occasional travel to other Fleet Services premises)

About Fleet Services

The police vehicle fleet is an important physical asset. It enables officers and staff to do their job, carries key equipment required, and provides safe transportation for the public / prisoners.

The role of Fleet Services is to keep the Met mobile, ensuring we can detect, respond to, and prevent crime whilst building public trust and confidence. Fleet Services are committed to leading with innovation, responsibility and environmental consciousness, striving for a fleet that is safer, smarter and cleaner, with a focused approach as follows:

1 - We will manage responsibly to deliver an excellent service and achieve value for money

2 - We will deliver strategies to manage the fleet efficiently and effectively

3 - We will deliver a fit-for-purpose, flexible and available fleet

The complex needs of modern policing requires a wide range of vehicle types. We operate a fleet of over 5,200 assets on the road and river, as well as over 1,000 pedal cycles. London is the most complex and diverse city in the UK, and our fleet is reflective of that. We currently have over 220 different types of vehicles supporting all operational commands including armed response vehicles, HGVs, patrol cars, motorbikes and pedal cycles.

Customers can be broadly grouped into three strategic pillars – Frontline Policing, Met Ops & Performance, and Counter Terrorism / Specialist Operations. Collectively this covers pan London requirements as well as national CT responsibilities.

The overall fleet requirements and volumes are owned and governed by operational leaders at the Strategic Fleet Board. Operational teams are accountable for the volume of fleet required to undertake their roles, and Fleet Services support and enable effective decision making through provision of information and technical / industry knowledge.

Key responsibilities

• Enabling Services Relationships – Manage the day-to-day relationship between Fleet and MPS Finance. Ensure productive working relationships are in place and roles/responsibilities are clear in order to deliver value for the MPS
• Governance meetings – Prepare for and input into key governance meetings e.g. Fleet Services Monthly Performance Board, or Finance monthly Review meetings. Review any Financial reports produced by MPS Finance and prepare responses to anything highlighted
• Delegated Authority Levels – Ensure that any corporate delegated authority levels are applied in Fleet Services (in terms of who needs to approve spend at different spend levels and across the different teams in Fleet Services). For GPC spend, be accountable for the list of those who need to use a GPC in their role for one-off / exceptional spend. Document and apply processes that work locally in Fleet Services e.g. Tranman approval limits vs. PSOP approval groups, and Tranman retrospective PO pricing
• Medium Term Financial Plan - Review the Medium Term Financial Plan with Finance and provide any feedback.
• Business Cases / BJPs - lead development of financial models that are required to support Business Cases / BJPs including the methodology used. Either develop the Finance section for cases or work with other pillar teams to ensure the Finance section is correct. Ensure that Finance sections are shared and reviewed with MPS Finance team. For significant business cases, hold regular reviews with Finance as cases develop to assure that the data / model used is fit for purpose
• 20 year capital plan / 5 year capital plan - lead the development of financial models that show the 20 year / 5 year capital forecasts, including the methodology used, working with the Asset Management team. Lead development of any content that utilises the model outputs e.g. submissions to Met / MOPAC governance. Review the models with Finance at regular intervals.
• Capital budget setting – Develop proposed capital budgets for the next financial year, utilising material from approved corporate papers (e.g. 5 year Vehicle Replacement Programme (VRP)) and any changes that are required for the next financial year. Set out clearly any changes from the approved corporate papers that need to be accounted for in the next financial year and review this with MPS Finance.
• Business Unit Funding Uplifts - Work with business units to discuss their needs / requirements, and to agree on any uplifts that are required and then take forward the delivery of those vehicles, working with the CRM team and Asset Management team). Liaise with Finance in relation to any of these uplifts to ensure they can track transfer.
• Capital budget delegation - Decide how the overall Capital budget is delegated / split out between teams in Fleet or between different leads. Advise on any required Cost Centre changes that should be implemented e.g. due to changes in the type of vehicles / business units providing funding for vehicles, liaising with MPS Finance
• In year Capital spend – Play a lead role in tracking spend against budgets during the year. Review reports produced by Finance and attending / contributing to monthly and quarterly review meetings. Develop and provide updated forecast data / information for the current financial year. This includes updates on any tender activity that has been undertaken / completed over the last month, working with the Asset Management team. Ensure any uplifts / augmentations are clearly shown in terms of impact on the actuals / forecast for the current year. Decide on the principles / assumptions for forecasts by working with all Fleet teams e.g. through fortnightly reviews. Investigate any issues with capital spending if highlighted during the monthly / quarterly meetings e.g. spending higher than anticipated in a certain area
• Revenue budget setting – Develop and review proposed revenue budgets with Finance and advise / guide how this needs to change to reflect expected spend in the next financial year
• Revenue budget delegation - Decide how the overall Fleet Services budget is delegated / split out between teams in Fleet. Budgets will be split to Team / Pillar level, and then further in some areas such as workshops. Advise on any required Cost Centre changes that should be implemented e.g. due to changes in the structure of the business unit, and liaise with MPS Finance on these.
• In year revenue spend – Play a lead role in tracking spend against budgets during the year. Review reports produced by Finance and attend / contribute to monthly and quarterly review meetings. Provide updated forecast data / information for the current financial year, including deciding on the principles / assumptions for forecasts, and adjusting these as required, working with all Fleet teams. Lead on-site workshop reviews to review spending in workshops and to conduct compliance / assurance checks on items e.g. are the correct Cost Centres being used? Have parts have been ordered correctly? Investigate any issues with revenue spending if these are highlighted during the monthly / quarterly review meetings e.g. spending higher than anticipated in a certain Cost Centre and it is not immediately clear why this is the case
• Improvements – Through reviews and investigation of spend, identify areas of improvement that could be implemented across Fleet. Continually analyse critical spend categories to support this work. Work collaboratively with other functions including MPS Commercial to ensure value for money on services
• Income generation – Support the maximisation of income generation activities including developing proposals for Fleet teams to consider
• Re-charge model – Lead development and maintenance of the re-charge model for repair/maintenance services, including any assumptions and any data used in its production. Review the model with MPS Finance regularly, and work with Finance on ensuring re-charging amounts for business units are processed effectively
• Raising requisitions – Ensure requisitions are raised on the MPS system effectively, either by Finance resources or by Fleet teams. Ensure the Purchase Orders set up are correct and ensure suppliers have these details
• Payment of suppliers – Ensure suppliers are being paid promptly; review data to see where supplier invoices have been outstanding for long periods. Where required, support teams to review invoices from suppliers and goods receipt on the MPS system.
• Raising and processing journals - Detail and record proposed journals required e.g. recovering funds from other business units, raise into Finance or SSCL for processing. Review that the journals have been done correctly after SSCL processing
• Processes / Training - Responsible for documenting the Financial processes that apply in Fleet and ensuring there is clear training material in place using Fleet or corporate information. Hold training sessions with new joiners to Fleet Services that need to know how to undertake certain activities in their roles
• Performance management - Provide line management to certain staff, ensuring they are able to perform well in their roles. Evaluate staff performance and lead and develop comprehensive training plans, ensuring all staff are aware of and able to work to Fleet Management standards. Organise the rollout of training using appropriate methods in line with PDPs, career progression plans and future business requirements

How to apply

To begin your career at the Met, please click the "apply now" button below. The application process requires a comprehensive CV, a Personal Statement, and an online application form. In your Personal Statement, you should explain your interest in the position and illustrate how your skills and experiences make you a suitable candidate. Please note that you should not submit two copies of your CV, and ensure that your documents are saved in either PDF or Word format, clearly labelled as CV and/or Personal Statement.

Completed applications must be submitted by 23:55 on 7th August 2025.

Once received, your application will be reviewed against eligibility criteria, following this, your application will be reviewed by the hiring manager. The application review for this vacancy will commence 1 to 2 weeks after the closing date.

Following application review, successful candidates will be invited to interview. Interview dates will commence 1 to 2 weeks after hiring manager review.

www.metpolicecareers.co.uk

Knowledge and Skills

• Organisational skills – strong ability to plan and prioritise a complex workload to be able to meet demanding stakeholder expectations and deadlines.
• Stakeholder Engagement and communications - Knowledge of engagement strategies with internal and external stakeholders, including law enforcement partners, government agencies, and the community. Credibility to communicate with and influence senior leaders in the police service. Able to explain things clearly to others using the most appropriate style and tone.
• Output focused – ability to interpret and coordinate outputs from senior management meetings into clear action plans and work with action owners to ensure delivery
• Planning – excellent planning and organisation skills to effectively assess supplier requirements from initiation through to contract delivery
• MPS Knowledge - Organisational and governance structures across the MPS and how they interact with each other
• Problem solving - Ability to resolve problems, making informed judgements and determining priorities
• Fleet Services - Understands how fleet services work
• IT skills – good IT skills, able to use standard Office products and MPS systems effectively
• Analytical skills – Able to analyse diverse sets of information in order to draw out appropriate correlations between data sets in order to generate solutions to complex operational and strategic problems

Experience

• Finance – Experience in management of finances for a comparable business. Experience in business analytics, investment appraisal, budgeting and forecasting, management reporting, commercial/contract processes
• Governance – Experience in leading governance initiatives for business units
• Collaboration – Experience working in a multi-function environment, collaborating across multiple teams and organisations
• Certifications - CCAB or equivalent part/full membership