Job Advert
Finance Assistant, Glasshouse Enterprises
Deadline for applications: 5pm, 20th August 2025
Reports to: Senior Management Accountant
Location: The Glasshouse ICM. Gateshead
Working hours: 21 hours per week
Salary: SCP 23 - £24,846 per annum pro rata
About The Glasshouse International Centre for Music
We’re a place where you can hear rock legends or pop icons on the same night as folk trios or opera singers. Where new musicians are nurtured and showcased on the same stages as platinum- selling performers. And where youth choirs and tambourine- shaking toddlers practice in the same spaces as our acclaimed orchestra Royal Northern Sinfonia.
Whether you’re front of house, waiting in the wings or keeping things running behind the scenes you will be part of a team that means 2 million people enjoy top – notch gigs, concerts and classes in our own venue at Gateshead Quays, out in communities across the North East and through live- streamed performances and digital lessons.
About you
Are you self-motivated, happy working in a team environment and flexible enough to adapt to a changing environment? If this sounds like you, read on to find out how you can hit the ground running.
About the role
We’ve got a permanent spot in our finance team for someone who’s ready to get stuck in supporting the commercial side of The Glasshouse – that’s all our cafés, bars, retail and conferencing.
You’ll be the one keeping our numbers in line for The Glasshouse Enterprises – posting transactions for purchase ledger, sales ledger, banking and cash, and making sure the related balance sheets are reconciled.
You’ll work closely with our Senior Management Accountant and Head of Finance, making sure the team has everything it needs to keep things running smoothly.
If you’re organised, good with detail, and happy juggling a few different things at once, this could be right up your street.
It would be great if you had experience in:
- You don’t need to have done this exact job before. If you’ve got skills you can bring to the table or you reckon you’d be a great fit, we’d love to hear from you.
Skills and knowledge of:
- Strong IT skills in all MS Office products, especially intermediate to advanced Excel knowledge and experience. A good working experience of computerised accounting systems.
- Good organisational and problem-solving skills together with the ability to operate within tight deadlines and self check own work.
- Good analytical, written & oral communication skills.
- Friendly approach and the ability to work as part of a team and with staff at all levels of seniority within the organisation.
- Analytical approach, accuracy and diligence.
It also helps if you have:
- Substantial experience and understanding of purchase ledger, bank reconciliation processes and general accounting entries in a fast moving organisation
- Good knowledge and understanding of accounting principles, best practice and VAT regulations.
You’ll be responsible for:
-
Purchase Ledger
- Input and import purchase invoices to the finance systems accurately and on time, with all relevant trackers completed.
- To complete a weekly supplier payment run.
- Allocate direct debit payments to supplier accounts
- Complete supplier reconciliations and aged creditor management.
- Completing Supplier Set ups and checks
Cash and Banking- Complete all Bank entries and monthly bank reconciliations.
- Support the Head of Finance with cashflow reporting.
- Process and post petty cash requests, including safe counts.
- Complete the weekly cash count with F&B and post F&B sales journals
Sales Ledger- Raise and issue Sales Ledger Invoices.
- Deferring sales income where required and reconciling deferred income.
- Responsibility for the Debt management process and reporting
Any Other Duties- To assist the Senior Management Accountant (GE) and Head of Finance with ad-hoc projects and accounting exercises.
- To undertake stand-in roles and cover for other colleagues from time to time, as agreed with your Line Manager.
Controls and Procedures- To ensure that controls, procedures, conventions of use and timescales for tasks are current and are properly documented.
- To act at all times in accordance with the Company’s published policies and procedures.
- To ensure that the requirements of the Data Protection Legislation are complied with in carrying out the duties of the post.
- To contribute to the Company achieving Best Value through raising standards of performance and improving efficiency.
But don’t worry if you’re not a perfect match for the job description and criteria, we’d love you to apply anyway. We are more interested in your determination, positivity, and willingness to get stuck in.
Our commitment to your development
At The Glasshouse, we’re always learning. And we know that when it comes to training, everyone is different. So, you’ll work closely with your manager to identify what your training journey will look like. If you have a specific interest or you would like to develop your skills in a certain area, we want to hear about it.
This may be through gaining a qualification, on-the-job training or learning within your team, but whatever path you take, through training and support, we’ll help you develop the skills and knowledge you need to thrive in your role.
Diversity, Equality, and Inclusion
At The Glasshouse, we encourage a working environment that’s welcoming, inclusive, and diverse. Different backgrounds, views and experiences are valued so everyone can be themselves.
Our venue and programmes are for everyone, so we want to make sure this opportunity is available to everyone, no matter your background or the challenges you’ve faced.
For example, we would love to hear from you if you:
- Are D/deaf. Have a disability, learning difficulty or significant long -term health condition which affects your daily life
- Describe yourself as neurodiverse (this might include dyslexia, dyspraxia, dyscalculia, ADHD, autistic spectrum, and others)
- Grew up in a family receiving Universal Credit or state benefits
- Have ever lived in council or social housing or been on the housing register
- Have ever lived in sheltered accommodation or experienced homelessness
- Experienced being in care at any point in your life
- Have been a refugee or asylum seeker
- Are from the African, South, East and South–East Asian, Middle East, Latinx or North African diaspora, or have experienced racism
- These are some common examples of challenging circumstances but there may be others. Everyone is welcome to apply.
- We do not discriminate because of race, colour, religion, gender or gender identity, sexual orientation or expression, age, disability or any other protected characteristic as outlined in the Equality Act 2010.
Safeguarding children, young people and adults at risk
We are committed to safeguarding and promoting the welfare of children, young people and adults at risk and expect all of those that work with us to share this commitment. We operate a robust safeguarding framework and continuous assessment and development to support safer working practice across out workforce. Our roles are subject to a safer recruitment process which includes relevant background checks and the disclosure of criminal records, sanctions, and investigations where appropriate.
Right to Work
We welcome applications from candidates already eligible to work in the UK or those that can apply for a visa granting permission to work in the UK (e.g. dependent visas, ancestry etc.) that do not require sponsorship. You will be asked to share proof of this prior to receiving any offer of employment.
Our application process
Closing date for applications: 5pm, 20th August 2025
We understand that interviews can be a nerve-racking experience. We want you to feel comfortable so you can be yourself and shine, so if you have any questions about the role or the application process, please contact Isabella, People Coordinator at recruitment@theglasshouseicm.org