The Role: Event Administrator
Based at our Head Office in Lasham, you will provide administrative and organisational support to the Events Department, ensuring smooth processes from enquiry through to delivery. Working closely with the Head of Events and the wider operations team, you will play a key role in handling customer enquiries, maintaining accurate records, and supporting the coordination of our events function.
This is a full-time, office-based role 37.5 Hours (Monday to Friday, 8.30 am – 5 pm). 1 hour unpaid break
Pay - £24,000 to £25,000 DOE If over 21.
Under 21 - £19,500 to £20,500 DOE.
Key Responsibilities:
- Respond to incoming enquiries via website, telephone, and email.
- Process bookings, raise purchase orders, issue invoices, and maintain accurate records on our systems.
- Provide clients with product information and administrative support for their sanitation requirements.
- Maintain customer databases and ensure all documentation is up to date.
- Prepare quotes and order confirmations under the guidance of the Head of Events.
- Support with scheduling and planning for event operations teams.
- Liaise with internal departments (operations, marketing, accounts) to ensure smooth communication.
- Assist with the preparation of sales exhibitions and occasional administrative support at events.
- General office administration including filing, reporting, and supporting senior management with ad hoc tasks.
Experience and Expertise:
The successful candidate for the Event Administrator position will demonstrate:
- Previous experience in administration, office support, or customer service roles (events industry desirable but not essential).
- Strong organisational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficient in IT skills, including Microsoft Office and database management.
- Ability to multitask, prioritise workloads, and meet deadlines.
- A proactive and adaptable approach, comfortable supporting colleagues at all levels.
About Us:
Site Equip is a leading supplier of portable welfare and sanitation facilities for the event and construction industries. Our company is comprised of Site Events, Site Waste, and Site Build. Our clientele includes major events such as Glastonbury, the London Marathon, and Royal Ascot, and we have a strong presence in supplying the construction industry. Committed to innovation and forward-thinking, we are expanding our team and currently have an exciting opportunity for an Event Administrator at our Lasham, Hampshire Depot.
Culture:
Our culture is rooted in positivity, empowerment, and innovation. At Site Equip, we say "yes" to challenges, working dynamically in the "difficult-to-do" space. We excel by focusing on details, delivering right the first time, and fostering a professional yet family-oriented environment. We are compassionate, agile, and committed to growing together, ensuring every team member and customer experiences the "Site-Equip Way."
If you are organised, detail-oriented, and looking to develop your career within a dynamic and growing business, this role offers excellent opportunities for progression and involvement in some of the UK’s most significant events.
Job Types: Full-time, Permanent
Pay: £24,000.00-£25,000.00 per year
Benefits:
- Additional leave
- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Free parking
- On-site parking
- Store discount
Work Location: In person