Bookkeeper - Part Time

Company Overview

St. George’s Nursery is a family-run business established in 1994, dedicated to providing high-quality childcare. Our mission is to support the early learning community by delivering excellence in care and education for children from birth to five years old.

PURPOSE OF JOB:

A bookkeeper handles the fundamental aspects of the financial record keeping for all companies within the group. They are in charge of keeping and updating all financial records of a company.

Other responsibilities to support the head office team in various areas with Office Organization and Administration

MAIN ACTIVITIES AND RESPONSIBILITIES

· Handling company’s financial records, enters data, types and generates work orders, assists with budget preparations, and records financial transactions such as outgoing and incoming checks

· Handle accounts payable and accounts receivable, reconcile bank statements; update the trial balance; manage the profit-loss statement and balance sheets; manage payroll; and receive requests for materials and equipment for the company

· Prepare purchase orders; reviews invoicing; makes necessary pricing adjustments; and compiles reports to show information and data.

· Summary details in separated ledger in computer files and transfers them to a general ledger; reviews clients invoices; assist with providing data to accountants; and completes annual tax forms.

SKILLS & QUALIFICATIONS

· Highly accurate and timely bookkeeping and remittances.

· Highly organized and efficient use of information, files.

· Company is represented competently and professionally

· Be familiar with bookkeeping and the generally accepted principles of accounting

· Know how to use at least one bookkeeping program – Xero

· Know Nursery Management Software, Famly

· Possess numerical abilities and must have knowledge in double entry bookkeeping

· Communicate effectively with employees, clients and external vendors

· Discreet and trustworthy handling numbers and other confidential materials.

Detail Overview of Responsibilities: Bookkeeping, admin and Finance

1. A/P:

· Code and key accounts payable for, and process timely payments by cheque, online and credit card

• Key and verify invoices using appropriate information and coding by division and cost code

• Work with purchasing to enter all PO driven invoices

• Check balance statements from vendors

• Refine vendor relationships, negotiate payment terms to our benefit

• Investigate all discrepancies with invoice totals and work with the company to clean up accounts.

2. A/R:

· Maintain current A/R accounts. Investigate, adjust and resolve any outstanding balances

· Process payments received by cheque, credit card, e-transfer, money order and cash

· Customer invoicing as required for sites

3. Banking:

· Monthly bank reconciliation and analysis of accounts

· Reconcile Cash and balances on a weekly basis.

· Make payments

4. Bookkeeping:

• Track employee purchases – ensure appropriate use of company credit cards

• Work with and support Leadership Team to ensure all expenses are tracked and costs reduced

• Prepare weekly/monthly/quarterly financial reports and correspondence for internal or external review

• Identify opportunities for increased efficiency, enter data for divisional budget and expenses for reporting to Leadership Team.

• File and sort documents (paper and electronically, creating consolidated reports when necessary)

• Various accounting, journal entries, and inventory adjustments.

• Set up and disposal of assets, maintain depreciation schedule.

5. Payroll:

· Responsible for time sheets and address any payroll changes on weekly basis

· Create paycheques, email employees, input on-line banking and advise when submitted for approval

· Monitor payroll on a weekly basis for any payroll deductions etc

· Prepare payroll, remittances and payments

6. Human Resources

· Manage employee benefit plan (including pension)

· Maintain vacation, sick leave and attendance records.

· Maintain list of employees.

7. Office Organization and Administration

· Receive ‘admin’ emails, preparing reports, fax and photocopy

· Enter new customer information into Xero and Famly

· Maintain purchasing and stock of all office supplies

· Purchase plate stickers / Vehicle stickers

· Responsible for filing all documents, invoices, ownerships, employee information, etc, daily

· Ensures that customer contracts and files for A/R, A/P, Banking, Machinery, Vehicles, taxes, etc. are maintained in good order.

· Contribute to and/or complete special projects as assigned

· All other duties/responsibilities as required, assisting co-workers and directors as required.

· Comply with all company policies/procedures and safety requirements

Job Type: Part-time

Pay: £14.00-£15.00 per hour

Benefits:

• Company pension

Application question(s):

• Have you used an accounting software?

Experience:

• Bookkeeping: 3 years (required)

Work Location: In person