Job title: Administrator
Salary: £24k to £25K (Dependent upon experience)
Type of Contract: Permanent
Hours: 9.00am to 17:00pm, Monday to Friday
Location: Southampton (office based), with occasional working in our Dorset office. There could be the need to travel to our other regions on a rare occasion for events. (PBS4 operated in Hampshire, Dorset, Berkshire, Oxfordshire, and Somerset)
**Driver Essential as office is not easily accessible via public transport**
About the role:
Your responsibility as an Administrator is to support the Office Manager in ensuring all administrative tasks are complete in line with the requirements from the various teams across the organisation, including but not limited to our clinical, operations and training teams.
Duties will involve:
- Answering the phones/door
- Meeting and greeting the people we support, guests, family members, commissioners, delivery drivers and PBS4 employees.
- Setting up rooms for meetings/training.
- Opening and closing the office, alongside the Office Manager.
- Stock control.
- Report building and data manipulation.
- Audits – supporting with clinical, operational, and health & safety audits.
- Setting up coffee mornings.
- Activating sim cards, setting up laptops and maintaining the IT device log.
- Provide and analyse data required for Senior Management, Operational or Clinical reports.
- Attend meetings on behalf of the office manager when required.
- Perform general administrative tasks such as data gathering, filing, document and database management.
- Manage online filing systems.
As a Administrator, you will need to:
- Have good systems experience including Office 365/SharePoint, with Employment Hero and Nourish being advantageous, although not essential.
- Have a good level of experience having used Microsoft products including but not limited to Word, PowerPoint and Excel.
- Have the ability to work independently with minimal supervision.
- Have the ability to maintain confidentiality.
- Have exceptional organisational skills with the ability to prioritise tasks effectively.
- Possess a high level of accuracy and attention to detail.
Why work for us?
Benefits include: 29 days annual leave (pro rata), rising to 30 days annual leave (pro rata) upon completing a full financial year with PBS4 (1 April - 31 March), in-house paid induction training followed by 12 weeks blended e-learning, coaching, and mentoring. Additional training opportunities following probation, DBS check payment, Legal & General company pension, employee recognition scheme and access to various other benefits through our Employee Assistance Programme.
About PBS4
We are a values led social care provider for adults with Neurodisability, we support people to live in their own homes, with their own tenancies and our model of support is a practice called Positive Behaviour Support. Our CEO Jonathan Beebee is a registered Learning Disabilities Nurse and qualified Behaviour Analyst. We are a medium-sized organisation supporting 35 people across Hampshire, Dorset, Berkshire and Oxfordshire and with a workforce of just over 300
Be the change!
We want to create new ways of working, led by passion and drive for doing what is right, and promote innovation from our teams. As a Senior Administrator, your role would be pivotal in helping us achieve our aim. Join us on our mission to disrupt social care!