Level 3 Business Administration Apprentice
Job Purpose
Under the instruction/guidance of senior staff, provide routine general clerical, administrative and financial support to the school.
Admin Responsibilities
· Support reception with answering calls from parents and forwarding them on to the relevant departments.
· Send out schoolcomms / ClassCharts messages to parents where required.
· Issue lunch vouchers to pupils who require emergency lunch vouchers.
· Monitor first aid supplies around the school and reorder where necessary.
· Check the accuracy of any timesheets which have been submitted in the month
· Support in collating information where a subject access request has been requested.
· Support departmental printing when staff are absent.
· Learn to support with updating relevant marketing materials such as open evening booklets and prospectus.
Finance Responsibilities
· Set up school trips on parent pay and monitor payment progress. Where needed chase any outstanding payments.
· Monitor and track outstanding lunch money vouchers.
· Support with the reconciliation of school fund.
· Undertake any journals which could be required i.e internal printer recharges.
· Support with year processes such as updating asset registers.
· Reconcile any receipts for expenditure on the credit card.
· Process invoices in time for the weekly payment run ensuring suitable authorisation has been obtained.
Training
· Complete all coursework on time for the Level 3 Business Administration Apprenticeship.
· Complete all necessary internal training and remain up-to-date on the school policies.
· Undertake on the job training regarding specific finance packages as well as other Google and Microsoft suite packages e.g Docs / Sheet and Powerpoint.
General
· Be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection and report all concerns to an appropriate person.
· Contribute to the overall ethos/work/aims of the school. 3. Attend and Support in relevant meetings as required.
Key Skills & Abilities ·
· Word processing skills. ·
· Ability to effectively organise own workload ·
· Ability to accurately input and check data ·
· Ability to communicate effectively ·
· Ability to check for accuracy and give attention to detail. ·
· Ability to work in a team. ·
· Able to converse at ease with customer and provide advice in accurate spoken English
Education & Qualifications
· Educated to GCSE level or equivalent including Maths and English
Knowledge
· Working knowledge of Microsoft Office (in particular Outlook, Word and Excel) ·
· Awareness of the role of an administrator and the function of the team the role supports
Desirable Knowledge
· Knowledge of spreadsheets, word processing and database
Personal Attributes ·
· Ability to use own initiative.
· Good interpersonal skills
· Commitment to personal and professional development
· Good personal organisation skills.
Job Types: Full-time, Apprenticeship
Pay: £8.60 per hour
Expected hours 30 per week , term time only.
Schedule:
- Day shift
- Monday to Friday
Education:
- GCSE or equivalent (preferred)
Job Types: Full-time, Apprenticeship
Pay: £8.60 per hour
Schedule:
- Monday to Friday
Education:
- GCSE or equivalent (preferred)
Work Location: In person
