Job Title: Vehicle Administrator
Location: Paul Rigby Polestar Solihull & Erdington (and some working from home)
Job Type: Part-time, Permanent
Hours: Monday – Friday, 30 hours per week
Full Job Description
Paul Rigby Ltd is seeking an experienced Vehicle Administrator to join our team at Polestar covering 2 sites. As a premium car dealer group renowned for excellence, we take pride in delivering the highest quality standards to our valued customers. Due to continued growth, we are looking for a passionate individual with exceptional attention to detail, a proven track record of providing outstanding service, and a commitment to excellence. The successful candidate will play a key role in ensuring that all paperwork and compliance requirements are met efficiently.
Responsibilities:
- Complete all relevant documentation for vehicle purchases.
- Maintain accurate deal files with proper filing of all documents.
- Prepare and finalise all sales invoices; verify against finance documents as required.
- Ensure accuracy of handover documents, part exchange details, and warranty documentation.
- Ensure that the sales teams follow administration guidelines and all paperwork is completed correctly.
- Maintain an up-to-date Sales DOC (Daily Operating Control) spreadsheet.
- Update V5C documents for all sold vehicles.
- Administer vehicle warranties effectively.
- Conduct due diligence for vehicle unit funding and prepare for routine audits.
- Process vehicle purchase orders and create relevant job cards for aftersales purposes.
- Invoice aftersales work to the correct internal departments.
- Place orders for vehicle parts and accessories via email.
The Ideal Candidate:
- Has excellent interpersonal skills, with energy and enthusiasm.
- Demonstrates a high level of attention to detail.
- Maintains a positive attitude and a logical, systematic approach to work.
- Shows openness, honesty, and trustworthiness.
- Manages time effectively and takes personal responsibility for tasks.
- Possesses a great telephone manner and at least 1 year of experience in a similar role.
- Has strong communication and active listening skills.
- Experience with CRM systems is advantageous.
Benefits:
- Competitive salary based on experience.
- Paid holidays.
- Company pension scheme.
If you’re passionate about automotive administration and ready to join a dynamic team, we’d love to hear from you!
Paul Rigby Ltd is an equal opportunity employer and welcomes applicants from all backgrounds.
Job Types: Full-time, Part-time
Pay: £14.21 per hour
Expected hours: 30 per week
Work Location: Hybrid remote in Solihull B91 3GZ
