Team Administrator

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery to unlock the potential in every project.

The project: Mace has been selected as construction manager on the £1.1 billion new development of the British Library’s St Pancras site.

Mace will join the project under the direction of development manager Stanhope Plc and will contribute construction expertise for the procurement and delivery phase of the development.

The proposals include a 100,000 sq. ft (9,290 sq. m) extension to the British Library comprising new spaces to enhance the Library’s public service offer, provide more than 600,000 sq. ft (55,742 sq. m) of commercial facilities and integrate Crossrail 2 infrastructure. The project includes exhibition galleries, events spaces and learning facilities. Located at the heart of London’s Knowledge Quarter, the development will incorporate circulation areas to connect it with the existing Library building and provide easy access from all directions through the enhanced facility. It will also include provision to extend the Library’s business offer, with maker spaces to create and pilot products. The Library is launching a major fundraising campaign to bring these areas to life.

Construction is due to start on site in 2026 once detailed design is complete and planning conditions met. The construction work is expected to take around six years to complete.

Our values shape the way we consult, and define the people we want to join us on our journey, they are:

• Safety first -

  Going home safe and well

• Client focus -

  Deliver on our promise

• Integrity -

  Always do the right thing

• Create opportunity -

  For our people to excel

Providing effective administrative support to senior team. Effectively managing administration and day to day operation needs.

You’ll be responsible for:

• Supporting on-boarding process for new employees.
• Co-ordinating IT requirements for team.
• Recording holiday/sick leave.
• Maintaining accurate filing and archiving systems in accordance with QA procedures.
• Co-ordinating phone calls and correspondence (e-mail and letters etc.).
• Organising internal meetings/booking of meeting rooms.
• Managing multiple diaries and emails on behalf of director(s) and senior team.
• Ensuring meetings are planned, organised and accurate actions/minutes are recorded.
• Producing highly accurate documents in line with templates and quality requirements e.g. presentations, minutes and reports.
• Organising events/workshops.
• Working collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You’ll need to have:

• Demonstrated experience of IT skills covering Excel, Word, Outlook and PowerPoint.
• Demonstrated typing skills/ability.
• Proven relevant experience in an office management or Senior Administrator capacity.
• PA experience i.e. diary management/arranging travel.

You’ll also have:

• Experience of web-based applications/softwares.
• Previous experience in the construction industry.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.

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