Company Description
Role: Talent Acquisition Administrator (FTC- 3 Months)
Department: HR
Reports to: Talent and Employer Brand Manager
Key Relationships: Recruitment Specialists, Store Managers, Senior Store Managers, Area Managers, Head of Retail, local and global HR team, LHO stakeholders
Rituals, a leading wellbeing brand dedicated to creating transformative experiences, is seeking a passionate and dynamic Talent Acquisition Administrator to join our team!
You will report to the Talent Acquisition & Employer Brand Manager and support the wider Talent team on all hiring activities for retail recruitment across the UK and Ireland during the peak period. Helping to find best in class talent for our stores over this busy time of year! This is a fixed term contract of 3 months, starting September 2025. This role is for a savvy administrator who has a keen eye for attention to detail. They will know ‘what good looks like’ and be able to transfer those skills into sourcing the very best holiday helpers. We have a team of three fantastic Recruitment Specialists who will work closely with you along the way and mentor you, should Recruitment be something you’d like to gain further exposure in.
We do require this role to be in our central London office 4 days a week. Tuesday & Thursday are our ‘anchor’ days where we connect with all of our lovely colleagues.
Job Description
Responsibilities:
- Responsible for all recruitment admin of Christmas season inclusive of managing the recruitment inbox and publishing job adverts on Smart Recruiters for all ‘Christmas Helpers.’
- Ad-hoc extra advertising support for stores where needed (LinkedIn)
- Manage end-to-end recruitment administration, including job postings, support candidate screening, interview coordination, and support any offer administration for Retail, Wholesale & Travel Retail for peak season roles.
- Support the Recruitment Specialists in organising any recruitment events, career fairs, and employer branding initiatives for peak season.
- Maintain strong candidate relationships and provide clear communication, offering a meaningful candidate journey.
- Provide any ad hoc support or updates to our managers to ensure a smooth recruitment process.
- Fast and meaningful candidate journey (Time to Hire + Quality are key drivers for us!).
- Inbox management of uploading new vacancy requests from stores and any candidate interaction
- Maintaining our Recruitment SLAs
DIVERSITY AND INCLUSION
At Rituals, diversity and inclusion are part of our DNA. Together, we continue to build an inclusive culture that encourages, supports, and celebrates the diverse voices of our employees.
It fuels our innovation and connects us closer to our customers and the communities we serve.
Qualifications
Background & Experience:
- Intermediate knowledge of recruitment flow and candidate journey.
- ATS knowledge desirable (Smart Recruiters is what we use but we appreciate there is many out there!)
- Excellent organisational skills with a keen eye for detail
- Has at least 1 year experience within retail and one year in a highly administrative role.
- Articulate with excellent written communication skills, and good eye for detail
- Excellent organisational skills and efficient with a great sense of humour, empathy and work ethic
- Open to feedback with a focus on continuous improvement in all areas of their work
- Excellent Microsoft Office – Intermediate Excel
- Customer centric in all that you do.
- Ability to thrive in a fast-paced environment and handle multiple priorities with ease.
- Passion for creating a great candidate experience and promoting a strong employer brand.
Additional Information
We are Rituals
At Rituals a sense of purpose goes hand-in-hand with an entrepreneurial spirit. We care about the wellbeing of all our colleagues as much as we care about the wellbeing of the planet. By taking good care of both and taking appropriate measures, we are moving closer to a more sustainable world. It is our passion to help you navigate a journey of personal wellbeing and growth.
“We are one of the fastest growing beauty brands.
And why? Because of our people.”
- Raymond Cloosterman, CEO Rituals.
