Senior FE Systems Administrator
£27,562 - £28,284 per annum
37.5 hours per week
Fixed Term to cover maternity leave
About the Role
- As a key member of the college’s administrative and information systems team, this role is dedicated to the effective implementation and management of ProMonitor and ProPortal, ensuring the availability of accurate and timely data to monitor student progress and support decision-making across curriculum teams.
- This position plays a crucial role in training and supporting staff, working closely with college managers to maintain high-quality reporting solutions, and assisting teaching teams in using ProMonitor to meet their curriculum needs.
- Additionally, the role requires collaboration with external software providers for data requests, maintaining system security and user access, and overseeing data extraction and integration with internal and external platforms.
- A proactive and detail-oriented approach is essential in managing documentation, refining processes, supporting electronic integration with UNIT-e, and contributing to inspection and verification processes.
- This role is responsible for overseeing and ensuring the effective implementation of the college’s internal verification process, collaborating with college managers to guarantee that all verification activities are conducted promptly and in strict accordance with established procedures.
- The role may also include some additional administration tasks to support college managers.
About You
- You thrive in a structured environment where accuracy is paramount and take pride in maintaining confidentiality while ensuring the integrity of college records.
- You are proficient in Microsoft Access, Excel, and Word, with strong computer literacy and data entry skills, ensuring accurate, secure management of datasets and confidential college records.
- You will be skilled in training colleagues on ProMonitor and ProPortal, and proactive in collaborating with staff and external providers to enhance curriculum support and drive continuous improvement.
- Ideally, you will have experience in further education assessment practices with an understanding of the verification and compliance requirements within a college setting, ensuring processes run efficiently and effectively.
- Experience in a Further or Higher Education environment, particularly within Management Information Systems (MIS), would also be advantageous in enhancing your impact within the role.
- Additional qualifications like ECDL or Level 2+ NVQ in Administration, plus experience in Further/Higher Education MIS, organisational skills, and understanding of educational data processes, would be advantageous.
If you enjoy working in a fast-paced, data-driven environment where your expertise contributes to meaningful outcomes in further education, this role is ideal for you.
We offer a fantastic package of staff benefits including:
- Hybrid working arrangements with blended approach of office and home working
- 25 days annual leave entitlement plus bank holidays rising to 30 days with length of service Wellbeing support including our Employee Assistance Programme
- Generous pension scheme (LGPS)
- Employee Discounts Scheme
- Onsite fitness facilities
- Cycle to Work Scheme
- Support for continuous professional development
- Flexible working opportunities available
- Enhanced maternity, adoption and paternity leave
About Us
Hartpury University and Hartpury College are among the UK’s leading specialist education providers in agriculture, animal, equine, sport and veterinary nursing. Located in Gloucestershire, Hartpury University and Hartpury College sit side-by-side on a beautiful 360-hectare campus. We provide world-class facilities to more than 4,500 university and college-level students studying undergraduate and postgraduate degrees, A-levels and diplomas, as well as undertaking industry research. The University is rated top 10 in the UK for Teaching Quality (The Times and Sunday Times Good University Guide 2025) and has 97% graduate employability, whilst the College is rated Ofsted Outstanding in all areas. A passionate and innovative business culture and exceptional support networks make Hartpury an ideal career choice.
Hartpury is committed to promoting a diverse and inclusive community – a place where we can all be ourselves. We particularly welcome applicants that we are underrepresented in, including those from ethnically diverse backgrounds, LGBTQI+ communities, and those living with disabilities. As part of our commitment to equality, diversity and inclusion we offer a range of inclusive policies, flexible working arrangements and a multi-faith space to support staff from different backgrounds. To find out more about our commitment to Equality, Diversity and Inclusivity, please click here.
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
Click the button below to apply online or telephone (01452) 702135 to request documents by post.
Click here to view the full Job Description and Person Specification
The closing date for receipt of applications is 22nd June 2025.
Interviews will be held on Monday 30th June.
We reserve the right to close this vacancy before the specified closing date should we receive sufficient applications or in order to respond to business needs. In order to avoid missing an opportunity to apply please submit your application as early as possible.
Candidates must be able to demonstrate their eligibility to work in the UK.
