Ropes & Gray in a global law firm that operates across 17 time zones and has more than 1,400 lawyers based in the United States, Europe and Asia who collaborate seamlessly to provide clients with high-quality representation in innovative industries that shape the global economy. Our clients include private equity firms, pharmaceutical and biotech companies, financial institutions, mutual funds, hospital systems, and more. Client by client, we’ve built a reputation for first-class work, a pragmatic approach, and impeccable standards of service and ethics. We count many of the world’s most respected companies and institutions as longtime clients, and serve organizations at all stages of development. Clients trust us with their most important matters because they know we understand their businesses and deliver the results they need.
Our deeply rooted culture of teamwork means that our lawyers work closely with colleagues around the world to provide support to clients. This collaborative approach encourages our lawyers to work alongside partners and clients on sophisticated matters. We work as a team to support a range of leading legal practices, including private equity, M&A, capital markets, finance, asset management, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, data, privacy & cybersecurity, and business restructuring.
Ropes & Gray London is one of the largest offices in the Ropes & Gray network, and the hub of the firm’s EMEA network and set up in London in 2010. While we are now an established presence in the UK, we’ve retained all the buzz of our start-up years. It makes us a little bit different: it means we have the stature and resources of a major international law firm combined with the pace, inclusivity and career progression of a specialist firm. Our clients like to work with us. We are, of course, always professional, but we are personal, and personable with it. As a group, we’re international, diverse and our team is always professional, but uniquely personable. With around 24 partners, 90 fee earners and a trainee intake of 13, everybody in the office knows everyone else. That means that every hire we make is an important investment for the firm, because each team member has a distinct role to play in delivering excellent service to our clients.
The role of the London Senior Events Specialist is to plan, manage and execute the client event programme for the London office of Ropes & Gray. This includes social, content driven, sponsorships and debentures. This role is also responsible for ensuring the implementation of the firm’s best practice approach to event management and the organisation of the internal events programme for the London office.
- Execute and plan firm-hosted events (seminars, receptions, dinners and webinars) through the development and implementation stages. Communicate event details and key planning dates to necessary team members. Make appropriate recommendations to assist in building practice group and firm brand.
- Fiscally responsible and substantive experience preparing, maintaining and adhering to budgets, including budget tracking.
- Responsible for event management from planning stage to on-site details, including (but not limited to) invitations, RSVP tracking, event set-up, food & beverage, audio visual, registration, staffing and speaker management.
- Evaluates venue options, makes recommendations and negotiates contracts with outside vendors (hotels, restaurants, caterers, florists, musicians, audio visual, etc.) to increase value and cost savings to the firm.
- Assist with event tracking on the global calendar and reviewing available dates to key stakeholders.
- Oversees and manages all on-site details of events from set-up to breakdown, including providing direction to other team members on-site, as needed; ability to troubleshoot as necessary.
- Prepares reports, emails and other documents for successful event outreach and follow-up efforts, as well as for evaluation of programs.
- Supports large-scale internal events.
- Support at all London events including organizing name badges, meet and greet, manage on-site teams at events working with suppliers and our in-house staff etc
- Develop and maintain external supplier relationships
- Skilled multi-tasker who can set priorities and meet multiple deadlines in a fast-paced environment; the ability to follow-up and follow-through
- Impeccable attention to detail, use of good judgment and problem solving skills
- Highly capable of working effectively and efficiently in an independent manner, as well as collaboratively as part of across-functional team across multiple offices
- Ability to be a proactive starter with an exceptionally strong work ethic while also understanding the details of a project within the larger context of the identified goals and objectives
- Proficient with webinar technology, Microsoft office suite, Internet research and other computer applications/skills
- Must be flexible in order to respond quickly and positively to shifting demands and opportunities; able to work under tight deadlines and handle numerous, detailed tasks
- Exhibit high energy, enthusiasm, positive attitude and poise; articulate and confident
