We are looking for a full-time organised Receptionist to be the welcoming face of our office. This role is essential for creating a positive first impression for all visitors, managing office communications, and ensuring the smooth flow of daily front-of-house operations. The ideal candidate will be proactive with excellent organisational skills.
Key Responsibilities
- Front Desk & Visitor Management: Warmly and professionally greet visitors, clients, and delivery personnel while ensuring a welcoming reception area.
- Call & Correspondence Handling: Manage incoming calls, taking messages, and addressing general inquiries.
- Mail & Deliveries: Receive, check, log, and distribute incoming mail, parcels, and deliveries to the relevant team members.
- Couriers & Transport: Manage courier bookings and transport logistics, ensuring timely deliveries, accurate tracking, and smooth coordination with external providers.
- Office Access & Security: Oversee key and fob management, open and close the office, and manage alarm systems.
- Administrative Support: Assist with filing, scanning, document management, and general office administration. Especially data input and record management on Google Drive.
- Office & Facilities Coordination: Ensure kitchen and bathroom supplies are fully stocked, coordinate cleaning material restocking, and maintain office maintenance logs. Making sure Reception and communal areas within the office are presentable and organised, ensuring a quarterly clear out is carried out.
- Meetings & Events Support: Set up and tidy meeting spaces, manage lunch/catering orders, including Board meetings, and handle outgoing/incoming postage.
- Staff & Calendar Management: Maintain shared office calendars, track parking spaces and office pet permissions, and update daily registers.
- Supplier & Expense Tracking: Assist with credit card expense tracking, and handle minor purchasing tasks.
- Logistics Support: Assisting in a possible Office relocation
- Emergency coordination: Assisting during fire drills, reporting urgent maintenance issues, injury reports, or managing crisis communications.
About You
- Experience of working in a similar role for 1-2 years
- Punctual; excellent time management is essential to this role
- Well presented with a professional attitude - friendly and polite with excellent communication skills
- Passionate about delivering an excellent visitor experience, ensuring that all guests and staff members receive a positive, warm and professional first and last impression
- Adaptable and proactive - a self starter who is able to anticipate the office needs and step in to take on extra duties without instruction
- Efficient, highly organised and self-motivated with a can-do attitude
- Proficient in the use of Apple products and Google Workspace
This role is ideal for someone who excels in a dynamic environment, enjoys engaging with people, and has a keen eye for detail in office coordination with a level of autonomy.
Most importantly, the best qualified candidate will be strongly aligned with Acamar Films’ core values, which include: collaboration, creativity, curiosity, courage, diversity and kindness.
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