Purchasing Officer

Overview

Responsible for the overall Singapore Purchasing function including but not limited to sourcing & negotiating purchases of goods & services/receiving and inventory par-level management. Perform routine sourcing reviews and competitive bidding to deliver the company’s cost savings objectives. Manage supplier contracts and relationships. Motivate and build an effective Purchasing team.

DUTIES AND RESPONSIBILITIES

• Supervise and manage daily operations for the Purchasing function including sourcing, negotiation, ordering, receiving, and invoice verification processes to ensure proper segregation of duties, accuracy, and completeness, timely delivery, minimizing out-of-stock situations and storage efficiency.

• Manage inventory/stock level at the outlets to ensure efficient use of storage space;

• Handle and oversee the purchasing of goods and services (perishables and non-perishables) through competitive bidding processes to achieve optimum price value while maintaining superior quality consistent with established company standards;

• Explore and/or facilitate research on products to provide department heads with recommendations and guidance on new ideas and new products that will achieve better cost control and effectiveness.

• Manage purchasing system to ensure maximum utilization and functionality, maintaining monthly demand forecast vs. actual results;

• Generate Purchase Orders, and maintain the filing system of purchasing records;

• Assist in menu/product sourcing and selection process to ensure profitability levels within budgeted targets;

• Negotiate and maintain good working relationships with vendors/suppliers and set up new accounts;

• Attend weekly operations and department meetings as required;

• Lead communication with the operational team in terms of purchasing and receiving schedule and system master maintenance (vendor and material/article setup);

• Prepare monthly purchase reports for management review;

• Conduct regular performance evaluations of suppliers/vendors to ensure delivery timeline and quality standards are met and to identify potential cost savings; and

• Assist in ad-hoc projects and duties as assigned.

REQUIREMENTS:

• Bachelor’s degree in Business and/or Procurement / Purchasing;

• Minimum 5 to 8 years working experience in procurement/purchasing and supply chain, preferably in a hospitality or retail food & beverage industry;

• Strong negotiating and problem-solving skills;

• Dynamic, resourceful, results-driven and always takes initiative, but can also demonstrate flexibility in working with diverse and changing environment;

• Team player with strong organizational and communication skills, meticulous and able to meet tight deadlines in a fast pace environment;

• Ability to highlight variances, unusual trends and articulate drivers in a clear and concise manner;

• Hands-on experience in system administration and setup;

• Strong analytical and computer skills in Excel, MS Access and PowerPoint; and

• Knowledge of relevant systems (Micros Materials Control/SAP B1) for purchasing and inventory management would be an added advantage.