Purchasing Administrator
The Purchasing Administrator role will be focussed on the effective performance of the purchase ordering, invoice query resolution and new supplier approval process for Great Places’ supply chain. The role will involve building close relationships with suppliers and internal stakeholders to ensure that purchase orders are raised accurately and that deliveries are received on time.
What you’ll be doing
- Taking orders from internal stakeholders and accurately placing of orders with suppliers, using Great Places’ systems
- Expediting deliveries, confirming changes to delivery dates and communicating with internal stakeholders
- Goods Received Note (GRN) processing and chasing of missing items
- Reviewing New Supplier Requests received from various internal stakeholders across the organisation for inclusion onto Great Places’ approved supplier list
- Building strong relationships with internal customers and key suppliers to maintain and continuously improve purchasing performance
- Accurate data entry and processing of orders, cost codes, pricing changes and other information related to purchase orders
- Administration associated with the purchasing function along with any other duties as and when required.
What you’ll need
- A passion for customer service
- A desire to become a go-to person for Purchasing Admin’s systems and processes, and to understand how purchasing admin processes link in with those of the wider Finance Team.
- Accuracy and attention to detail
- Familiarity with electronic purchase ordering systems
- Experience of Microsoft Office systems, specifically Excel and Word
- Good communication skills, both verbal and written
- Developing relationships with key stakeholders and suppliers
What we need from you
- A commitment to understand the challenges and opportunities that exist in the communities in which we work. We particularly value lived experience in social housing
- A passion to advocate on behalf of people and communities
- A commitment to work in partnership with others for the benefit of Great Places
- A commitment to continuous learning and improvement
- Ability to work flexibly and when needed outside normal working hours to ensure service continuity
- An ability to work in uncertainty.
- To be professional and work with integrity, inclusivity and respect for diversity
- You will be required to attend a number of face-to-face training sessions as well as virtual sessions and e-learning. This part of your role is vital and of equal importance as the day-to-day aspects
What we give you in return for your hard work and commitment
- Pension ¦ DC scheme (up to 10% contribution from both colleagues and Great Places)
- WPA ¦ Healthcare auto enrolled at no contribution level with £1250 of savings available - option to increase & add family members
- Annual leave ¦Start at 26 days annual leave, increasing up to 30 days + Bank Holidays
- Greater Working ¦ We offer Hybrid and flexible working.
- Professional fees ¦ The business pays the cost of one professional membership fee for each colleague
- The Market Place ¦high street, restaurant & supermarket discounts, gym memberships, cycle to work, smart tech loans and much more
- Health and wellbeing initiatives ¦ Our colleagues enjoy wellbeing campaigns throughout the year, with activities designed around our four pillars of wellbeing, these include career wellbeing, mental wellbeing, physical wellbeing and financial wellbeing
*We may close this advert early if we receive a high volume of suitable applications, so please submit your application as soon as possible to avoid disappointment*
Great Places Housing Group exists to improve the lives of the people living in our 25,000 homes across the North West and Yorkshire. We are much more than just a landlord, providing a wide-range of services and promoting partnership work to create vibrant, sustainable communities.
You can find details of our story, our vision and our values here.
At Great Places, we are committed to using inclusive hiring practices. By embracing diversity and difference, we enrich our teams with varied perspectives, drive, and innovation to create an environment in which everyone can thrive. We welcome applications from people of all identities, backgrounds, and cultures and are committed to fostering an environment in which everyone can be their authentic self; building a workforce that truly reflects the diverse communities we serve.
We love to hear from anyone who is enthusiastic about working in social housing. We know people can be reluctant to apply if they don’t fill 100% of the job requirements. So, if you are unsure that your qualifications and skills are what we are looking for in this role, why not let us decide?
We want to create a recruitment process that allows you to perform at your best! Should you need any support or information throughout the process, please reach out to our recruitment team at [email protected].
