We have an exciting opportunity for a Project Administrator to join our award-winning Architectural Practice in our London Studio for a 12 month fixed term contract on maternity cover.
The Project Administrator is a vital role within our London Studio, supporting multiple project groups across architectural, master planning, and urban design initiatives. Working closely with Group Leaders, Partners, Associates, and Project Architects, this role provides essential coordination and project administration support to ensure the smooth and efficient running of projects, all in line with our Practice’s QA procedures.
The successful candidate will balance expert coordination responsibilities with managing project documentation to maintain compliance with our quality standards. This position offers a great opportunity for an experienced Project Administrator and Document Controller looking to diversify their role with further administrative responsibilities, or for someone from an administrative or coordination background eager to develop their expertise in Document Control.
This is a full-time position of 37.5 hours per week. We offer the opportunity of hybrid working once you have settled into the role.
Role and Responsibilities
Administration/Co-ordination
Document Control
About you
Why Feilden Clegg Bradley Studios?
We are a progressive and ethical architectural practice. We design with empathy for the human condition, with science for sustainable outcomes, and with art for crafting beautiful place. The range of our architectural work is extremely broad and includes housing, universities, creative reuse and schools.
With over 40 years of practice, we now have three offices in Bath, London and Manchester with around 96 employees and 23 partners. We remain committed to the social and cultural values which underpin our design approach. Our studios are an open and social environment and inspiring places to work, with breaktimes focused on growing strong social bonds. We offer a supportive and inclusive working environment, where professional and personal development is encouraged.
FCBStudios is an equal opportunities employer and welcomes applications from all members of the community.
Working Hours: 9.00 – 17.30 Monday to Friday
Work pattern: Hybrid working opportunity once settled into the role
Closing Date: 13th June 2025
No agencies please.
The Project Administrator is a vital role within our London Studio, supporting multiple project groups across architectural, master planning, and urban design initiatives. Working closely with Group Leaders, Partners, Associates, and Project Architects, this role provides essential coordination and project administration support to ensure the smooth and efficient running of projects, all in line with our Practice’s QA procedures.
The successful candidate will balance expert coordination responsibilities with managing project documentation to maintain compliance with our quality standards. This position offers a great opportunity for an experienced Project Administrator and Document Controller looking to diversify their role with further administrative responsibilities, or for someone from an administrative or coordination background eager to develop their expertise in Document Control.
This is a full-time position of 37.5 hours per week. We offer the opportunity of hybrid working once you have settled into the role.
Role and Responsibilities
Administration/Co-ordination
- To assist Group members with project tasking and stage outputs (Inc. preparing presentations, certificates and reports)
- To organise and book travel for Group members (Inc. flights, hotels and taxis). This also includes the preparation of travel itineraries and coordination of overseas study trips
- To coordinate internal/ external project meetings and reviews (inc. diary Invitations, conference calls, minute taking, preparing agendas)
- To assist the Group Leader/Partners in preparing and issuing client Invoices and Applications for Payment
- To submit Group Leader and Studio Partners monthly credit card receipts and expenses to Finance
- To assist in arranging Group member’s annual reviews (Inc. diary invitations, and room bookings)
- To assist in allocating appropriate office seating to new starters (Inc. providing an Administrative Induction). To allocate Group placements for work experience students
- To provide telephone back-up to Reception and assist the Front of House Team when required
Document Control
- To upload and download drawings and documents from project extranet sites (CDE’s)
- To issue drawings, reports, specifications and schedules to clients, design team members, suppliers, and contractors via the FCB document management system (Newforma Info Exchange)
- To ensure the timely, accurate and efficient registration of incoming and outgoing documents
- To QA check drawings and documents for inconsistencies, ensuring requirements are met prior to issuance
- To control project documentation in compliance with FCB quality procedures
- To prepare, review, and regularly update project document control guides including extranet site (CDE) login details, workflows, troubleshooting mechanisms and key contacts
- To work closely with the Practice Quality Manager and Lead Document Controller to improve document control procedures and develop best practice templates for future use
- When appointed to do so, to assist the project team and BIM Manager in the set-up and management of the project extranet site (CDE)
About you
- 1 – 2 years relevant experience within a similar administrative/co-ordination role
- Understanding and experience with Document Control procedures
- Knowledge of Electronic Document Management Systems (EDMS) and Common Data Environments (CDE’s)
- A good working knowledge of Microsoft packages including Word, Excel, PowerPoint and Outlook
- Experience using InDesign would be an added bonus
- Excellent attention to detail
- Demonstrates initiative, resourcefulness and proactivity in approach to daily tasks whilst working within the agreed procedures
- Strong organisational skills (naturally methodical and accurate)
- Enjoys working as part of a team as well as independently
- Good written / verbal communication and interpersonal skills
- A background working in a creative or architectural environment would be an advantage
Why Feilden Clegg Bradley Studios?
We are a progressive and ethical architectural practice. We design with empathy for the human condition, with science for sustainable outcomes, and with art for crafting beautiful place. The range of our architectural work is extremely broad and includes housing, universities, creative reuse and schools.
With over 40 years of practice, we now have three offices in Bath, London and Manchester with around 96 employees and 23 partners. We remain committed to the social and cultural values which underpin our design approach. Our studios are an open and social environment and inspiring places to work, with breaktimes focused on growing strong social bonds. We offer a supportive and inclusive working environment, where professional and personal development is encouraged.
FCBStudios is an equal opportunities employer and welcomes applications from all members of the community.
Working Hours: 9.00 – 17.30 Monday to Friday
Work pattern: Hybrid working opportunity once settled into the role
Closing Date: 13th June 2025
No agencies please.
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