The Procurement Administrator is responsible for the input, control and updating of the procurement systems required to ensure Starn benefits from the products and services needed to efficiently carry out the organisational tasks. This includes the diligent administration, forming and tracking of internal purchase orders, following up with suppliers to ensure inbound shipments meet lead times to meet the business needs and onboarding selected suppliers to ensure Starn has access to products and services required. The Procurement Administrator must possess the ability to input large amount of information with the latest supplier details and report any changes necessary to the purchase orders which will affect the project delivery. To be able to collaborate with suppliers and the Procurement Lead to ensure the procurement process and compliance requirements are adhered to.
The Procurement Administrator is responsible to perform all duties and assigned tasks in accordance with Starn’s policies, procedures and work instructions.
Specific tasks will include but are not limited to:
· Administrate procurement related queries, documentation, and registers.
· Monitor completed purchase orders within Business Central, ensuring the purchase orders are assigned to the correct business line within Starn.
· Responsible for the vendor documentation management within Business Central. When there is a vendor required who is not currently on the Approved Vendor’s list, the Procurement administrator will work with the Procurement Lead and requester when appropriate to ensure potential risk roadblocks are mitigated.
· Maintain the Approved Vendors List and advise management of trends and concerns, including following up with suppliers to obtain insurances and certificates prior to them expiring.
· Monitor open purchase orders on a weekly basis, work with the Procurement Lead and teams within the Group business lines to determine the status of open purchase orders, and action accordingly by either receipting the item, following up with the supplier to get an amended lead time or if the item is no longer required, cancel the purchase order.
- Communicate with the Procurement Lead on acknowledgement of potential issues relating to live purchase order deliverables.
- Follow up with suppliers to ensure the orders placed are on time (expediting) and if the planned receipt date has changed, report and update the purchase order to reflect the revised date.
- Responsible when required for administration of new Purchase orders under the direction and support of management.
- Assist other departments with administrative duties when required.
Person Specification
· Good working knowledge of administration and co-ordination practices
· Excellent written and communication skills
· Proficient in Microsoft Office and with business application software, relating to purchasing and resource planning systems.
· Ability to diversify and adapt to project demands
· Understanding of Procurement practices
· Documentation registers and compliance
· A team player
· Strong analytical thinking and problem-solving skills
· Proven work experience as an Administrator within a purchasing/procurement environment
· Experience within the Oil and Gas Industry or manufacturing discipline
Job Types: Full-time, Permanent
Benefits:
- Company pension
- Free parking
- Health & wellbeing programme
- Life insurance
- Sick pay
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 13/06/2025
