Practice Administrator

Job Description: Practice Administrator

Role in Practice: Maintain accurate records, file medical notes, input data, word processing and scanning documents into the computer system.

Responsible to: Team Leader

Summary: The post-holder will be responsible for providing effective and efficient administrative support to the Partners and other Professional staff.

Responsibilities:

Administration

• To have a thorough knowledge of all practice procedures including summarising, private work, deductions, immunisations, scanning and coding and other administrative tasks as required

• To work in accordance with written protocols

• Accurately retrieving filing of both electronic and paper notes and updating demographic information as necessary

• Filing post including scanning test results and clinical correspondence into in medical records

• Dealing with incoming post

Computer

• Registration of new patients – computer data entry and making amendments to medical records

• Process patients’ change of address and other demographic information – inputting computer data and medical records, having knowledge of the practice area and data protection protocols

• Knowledge of Microsoft Outlook, Word and Excel

• messages clearly and accurately

Confidentiality:

• In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately according to the Data Protection Act and other information governance guidelines and employees will receive regular training regarding this.

• In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential

• Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

Other Tasks

• Ability to work within a team

• Lock up the building where required

• Be familiar with and adhere to Practice policies and procedures ensuring that patient confidentiality is maintained at all times

• Possess the ability to self-motivate, organise and prioritise own workload

• To participate in further professional development training courses to be discussed in consultation with line manager

• To undertake other responsibilities, within the scope of the grade

You are requested to be flexible and the Partners reserve the right to alter such fixed hours as may be considered necessary to ensure the Practice runs smoothly.

Job Type: Part-time

Pay: £12.21 per hour

Schedule:

• Monday to Friday

Work Location: In person

Application deadline: 08/08/2025
Reference ID: BHGCN2025