Buro Happold is recruiting a Personal Assistant on a 12 month fixed term contract to provide support in assisting with the delivery of projects and company initiatives as well as reporting, planning, scheduling, and organising tasks.
Based from our London office, the role will see the Personal Assistant plan, prioritise and manage multiple tasks with multiple deadlines, whilst maintaining attention to detail.
Here at Buro Happold, expect the exceptional.
From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it’ll be anything but ordinary.
Key Duties:
- Co-ordinate schedules, events, appointments, hotel reservations and travel arrangements,
- Review inboxes, ensuring emails are redirected as required and responded to in a timely manner. Reliably prepare, edit and maintain correspondence, communications, presentations and other documents.
- Support Partners/Directors in driving forward business objectives, preparing, editing, and maintaining correspondence, communications, presentations, and other documents, ensuring a constant and timely flow of information across all areas of the business.
- Provide information for reports and records through research, data retrieval, compiling and/or tabulating statistics, and organising and presenting the information in relevant formats.
- Play a key supporting role in building our company’s reputation with employees, customers, and other stakeholders and act as point of contact between all departments, stakeholders and clients.
- Continuously look to improve processes and working practices, maintaining respectful relationships and being influential in promoting our culture, working environment and brand, act as a liaison between all departments, stakeholders and clients.
- Support the wider PA/EA team and assist in the induction of new employees where needed.
Required Skills
- Previous experience in a similar role.
- Ability to effectively plan and execute tasks and project management.
- Experience working independently, using initiative, prioritising workflow, and making decisions quickly in an organised and detailed manner.
- Ability to maintain confidentiality and exercise discretion, previous experience handling sensitive information.
- Proven experience of effectively prioritising workflow and adapting when priorities change, and unforeseen challenges arise, with the ability to multitask and meet deadlines.
- Demonstrable business acumen including being a proficient user of the MS365 suite of applications.
- Ability to work independently in an organised and detailed manner, but also act as a team player within the wider EA/PA network.
- Ability to show emotional intelligence and effective communicate.
What we offer:
- Generous holiday entitlement of 25 days per annum, exclusive of Bank Holidays.
- Hybrid working arrangements.
- Company Pension Scheme.
- Life Assurance.
- Income Protection.
- Flexible Benefits - including Cycle scheme, Dental insurance, Optical Cover, Travel insurance and Corporate discounts.
- Early leaving at the end of the month - Buro Happold actively encourages its employees to finish at 3pm on the last Friday of each month (depending on business demands). These hours can equate to an additional 4 days leave per annum.
A place for everyone
Buro Happold values an individual's flexible approaches to working patterns as an important part of how you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.
Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds, and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.
We are working to change the lack of representation of marginalised groups in the built environment. We are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing differences allows us to develop the most innovative and elegant solutions.
Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact [email protected] so we can work with you to support you throughout your application.
