Operations Administrator/Scheduler
New Look Oxon is a Construction and Facilities Management company that undertakes a variety of maintenance and project works across a diverse portfolio, including the Ministry of Defence and council contracts.
Our Head Office is in Shrivenham, but we cover multiple locations across the South East and South West.
We are currently looking for an Operations Administrator/Scheduler to join our team. You will be working directly with the Senior Project Manager.
You will be primarily based at Shrivenham but may be expected to travel to support and work on projects at other locations. This is an onsite role, flexible working may be discussed following successful completion of the probationary period.
This role would be suitable for someone with excellent administration skills with a proven track record of implementing and sustaining procedures. This is a great opportunity for someone who is interested in working on a broad variety of tasks within the construction/building industry and has an interest or experience in project support or management. We are looking for someone who can support and coordinate efficient schedules for staff, resources, and appointments, ensuring smooth operations by communicating changes and resolving conflicts.
The ideal candidate will have -
- Experience in an administration role
- Experience with flow charts, technical documentation, and schedule management
- Solid organisation and time management skills
- An appetite to learn and develop
- Excellent verbal and written communication skills
- Attention to detail
- Confidence, reliability, and a proactive nature
- Team Spirit
Some of the duties, but not limited to -
- Act as a point of contact for staff, clients, and any other key stakeholders
- Been the main scheduler for booking all work with our various contracts, clients, and tenants, with support from the Senior Project Manager
- Support in the resource allocation for day-to-day operations and planning
- Manage the CRM system (Salesforce) and capture all information
- Implement, manage, and control policies
- Prepare and provide documentation for internal teams and key stakeholders with support from the Senior Project Manager
- Coordinate Quality Control inspections and recording
Desirable criteria but not essential -
- Experience in the construction/building industry
- Experience with Salesforce system
Package
- Competitive Salary
- Monday - Friday working hours 0730-1630
- Company Laptop and Mobile Phone
- 28-day holiday, including bank holidays
- Pension Scheme
- 2 additional days of paid leave per year for volunteering/charity support
- Support in gaining further qualifications and training
Job Type: Full-time
Pay: £27,040.00-£31,200.00 per year
Work Location: In person
