Permanent, Part-Time
From £14,749 to £15,712 pro-rata per annum (£26,666 to £28,408 FTE)
24 hours per week, term-time only
Hills Road Sixth Form College is looking for an efficient and committed Administrator to join our leading Music team. Come and help us shape the future!
The successful applicant will provide excellent administrative support for the busy and high-profile Music Department at the College and possess strong IT and organisational skills. Applications from those with some musical knowledge, such as musical performance and / or experience of music software, are particularly encouraged.
The weekly hours will be worked across at least 4 days. Starting and finishing times can be discussed at interview, but an 08.15 am start is preferred.
Recently rated ‘outstanding’ again, Hills Road Sixth Form College continues to enjoy a strong national reputation for excellence in education. In part, this is because we continually review and refine our practice to enhance the experiences of our students and staff. We also appreciate that academic success requires a happy, healthy and caring community, and our coaching culture ensures that the wellbeing of our students and staff is at the heart of all we do.
We offer a wide range of competitive benefits including a generous pension scheme, free use of the College sporting facilities, free on-site parking, cycle to work scheme, as well as discounts on all our Adult Education courses.
Closing date: Tuesday 1st July at 9.00am
Interviews: Thursday 10th July
This is a permanent, part time position. The successful applicant will provide administrative support for the Music Department, working 24 hours per week, spread across at least 4 days, term-time only (timings to be agreed but eg 8.15 am start is helpful).
The Department
The Music Department at Hills Road is one of the largest centres for A level music in the country. It has an excellent reputation for the quality of its musical provision and richness of its musical opportunities. At present, we have around 120 students studying A Level Music (EDEXCEL) and / or A Level Music Technology (EDEXCEL). Almost all students continue to Higher Education, with a high percentage selecting music related courses at university or conservatoire.
The Music Department is housed in attractive accommodation including an impressive Recital Room with excellent performance acoustics, a suite of six practice rooms, 2 recording studios, 2 teaching rooms and an office. In addition to the Director of Music, there are 3 further Music and / or Music Technology Teachers, a full-time Music Technician, a part-time Administrative Assistant and 8 instrumental and singing teachers.
The department’s range of extra-curricular work is extensive, with around 300 students and staff regularly involved. Seven large groups rehearse weekly in addition to many smaller chamber ensembles. The College’s 70-piece Symphony Orchestra and Chamber Orchestra have both been finalists in the National Festival of Music for Youth in previous years. In July 2024 the Chamber Choir and Chamber Orchestra undertook a 5-day concert tour of Belgium and in previous years the Jazz Orchestra and FolkRoots group have also toured. Full-scale concerts take place twice a year in venues such as Ely Cathedral, King’s College Chapel and the Cambridge University Concert Hall. There are also numerous informal concerts in the College’s Recital Room. Recent repertoire has included Elgar’s Cello Concerto, Shostakovich’s 5th Symphony and Duruflé’s Requiem. The annual Carol Service takes place in Great St Mary’s Church or St John’s College Chapel.
The department offers only A levels and delivers a linear curriculum. Most sets contain around 16 students and are shared between two teachers.
Job Description
Purpose: To facilitate the efficient running of the Music Department
Reports to: Director of Music
Main Accountabilities:
To complete administrative tasks principally on behalf of the Director of Music, and also on behalf of other Department staff. This will include the following main duties, but associated duties may arise in addition:
- To deal effectively with all enquiries to the Department, both internal (from staff and students) and external and pass on to the relevant member of staff if necessary.
- To process ordering and purchasing paperwork
- To undertake reprographic requests
- To assist in the organisation of special events such as visits to concerts (eg in London, Birmingham), including the booking of any transport requirements, and to publicise general Musical events.
- To administer the Department’s music library.
- To liaise with the Admissions team each year over documentation for prospective music students eg Enrichment including audition process, 1-1 Music lessons,
- To liaise with the Finance Department about day-to-day departmental expenditure and prepare regular financial statements for the Director of Music.
- Attend scheduled departmental meetings.
To assist with the day to day running of instrumental tuition with teachers employed through the College’s own instrumental scheme. This includes the following main duties:
- To programme instrumental and singing lessons for students at the start of each academic year, draw up individual timetables for each instrumental and singing teacher, and manage timetable changes that may occur from time to time.
- To oversee finance matters throughout the year, dealing effectively with students, parents and the College Finance Department.
- To liaise with instrumental teachers and students concerning absence and special arrangements.
- To liaise with Student Services about cases of students receiving Bursary funding.
To be responsible for concert administration and the production of publicity material. This includes the following main duties:
- To book internal venues and external concert venues (attending pre-event site visits if required) and liaise with venues over all arrangements such as delivery of equipment, rehearsal set up.
- To assist with the hire of music, administering of copies to students and ensuring safe return of all music.
- To administer tickets for each event.
- To manage Front of House for all concerts
- To create programmes for each performance
- To book, and ideally drive, additional transport needed to transport instruments to external venues.
To liaise with the Enrichment office over Music Enrichment activities.
- To assist the Director of Music and other Department staff with the smooth running of the music enrichment programme, including assisting with rehearsal set-up.
- To ensure that music parts are issued appropriately, and / or available electronically, and to maintain a record of all music parts issued to students, including the safe return of music parts.
- Sourcing music parts from public domain websites such as IMSLP.
- To assist in the creation or transposition of music parts using Sibelius notation software when necessary.
- To administer summer auditions from current and incoming students for College ensembles and the annual College show.
To monitor the room booking system within the Music Department. This includes the following main duties:
- To input room bookings for instrumental teachers and to make adjustments when required.
- To book rooms for students, including in the run up to practical assessments.
- To liaise with the central College room bookings administrator to coordinate College bookings of Music Department rooms eg for Tutorial assemblies, for College internal and external exams, for College events such as staff meetings and staff training.
To lead on the administration of international concert tours with our external Tour Company. This includes the following main duties:
- To liaise with the Tour Company on all aspects of the tour such as accommodation booking, concert venue, excursion and restaurant booking.
- To liaise with students and parents on medical and dietary requirements, passport and other paperwork.
- To coordinate presentation materials for the pre-tour Information Evening.
- To attend the concert tour, potentially sharing van-driving duties
To assist with the administration of all extension activities. This would include the following areas:
- Instrumental Award Scheme
- Composer-in-Residence (liaison with post-holder including organisation of seminars, surgeries, composers’ forum and composition competition)
- Ensemble-in-Residence (liaison with ensemble including organisation of coaching of chamber music, orchestral sectional coaching, composition workshops, and lecture concerts)
- Trips and visits to workshops and concerts
- Work experience placements
Accountabilities that relate to all staff at the College:
- Demonstrate behaviour and values consistent with the person specification for this role.
- Promote equality of opportunity in accordance with the College’s Single Equality Scheme.
- Maintain high standards of attendance and punctuality.
- To comply with all College policies and procedures. This includes those where each member of staff has an individual duty to act and for which the College can be held vicariously responsible for the actions of its employees: equality and diversity; safeguarding the welfare of children; health and safety.
Job Types: Part-time, Permanent
Pay: £14,749.00-£15,712.00 per year
Expected hours: 24 per week
Benefits:
- Additional leave
- Bereavement leave
- Canteen
- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Enhanced maternity leave
- Enhanced paternity leave
- Free flu jabs
- Free parking
- Gym membership
- Health & wellbeing programme
- On-site gym
- On-site parking
- Sick pay
- Transport links
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 01/07/2025
Expected start date: 21/08/2025
