Oldercare (Haslemere) Ltd – incorporating St Magnus Nursing, St Magnus House Ltd and St Martha's, based in Haslemere, Surrey, are seeking a highly organised and detail-oriented individual to join our team as a Business Administrative Assistant to cover Maternity leave. In this role, you will provide crucial support to business operations by efficiently managing administrative tasks and ensuring the smooth functioning of day-to-day activities. The ideal candidate will possess exceptional organisational and communication skills, be proficient in handling multiple priorities, and exhibit a high level of professionalism and discretion.
Responsibilities:
· Administrative Support: Provide comprehensive administrative support to the Business and Finance management team and other staff members, including scheduling meetings, managing calendars, making travel arrangements, and handling correspondence.
· Data Management: Organise and maintain company records, databases, and files, both physical and digital, ensuring accuracy, confidentiality, and ease of retrieval.
· Communication Liaison: Serve as a primary point of contact for internal and external communication, handling phone calls, emails, and inquiries with professionalism and courtesy.
· Document Preparation: Prepare and format documents, reports, presentations, and spreadsheets, ensuring accuracy, consistency, and adherence to company standards.
· Meeting Support: Coordinate and support meetings, including scheduling, agenda preparation, meeting room setup, audio-visual equipment arrangement, and minutes documentation.
· Financial Assistance: Assist with basic financial tasks, such as processing expense reports, maintaining financial records, and coordinating with the accounting department when necessary.
· Project Coordination: Support project-based activities by assisting with research, data analysis, and documentation, and ensuring project deadlines are met.
· Office Communication: Facilitate internal communication by distributing memos, announcements, and other relevant information to staff members.
· Ad Hoc Tasks: Handle various ad hoc assignments and projects as directed by the management team, demonstrating flexibility and adaptability.
Competencies:
· Proven Experience: Minimum of 2 years of experience in an administrative role, preferably in a business environment.
· Organisational Skills: Exceptional organisational and time management skills, with the ability to prioritise tasks and meet deadlines in a fast-paced environment.
· Communication Skills: Excellent written and verbal communication skills, with a professional and friendly demeanour.
· Attention to detail: Strong attention to detail and a commitment to maintaining accuracy in all tasks.
· Proficient in using office software, such as word processing, spreadsheet, and presentation applications. Familiarity with project management tools and basic accounting software is a plus.
· Demonstrated ability to handle sensitive and confidential information with the utmost discretion and professionalism.
· Strong problem solving skills and the ability to think critically and make sound decisions.
· Team Player - Collaborative attitude with the ability to work effectively both independently and as part of a team.
· Adaptability: Flexibility and adaptability to changing priorities and business needs.
Job Types: Full-time, Temporary, Fixed term contract
Contract length: 12 months
Pay: £12.77-£13.50 per hour
Expected hours: 40 per week
Benefits:
- On-site parking
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Administrative: 1 year (required)
Work Location: In person
