As a Furniture Factory Administrator, your role is crucial in supporting the overall operations of the furniture manufacturing facility by managing various administrative tasks. You will be responsible for a wide range of duties to ensure the smooth functioning of the factory. Your primary responsibilities will include, but are not limited to, the following:
1. General Office Duties:
- Perform general office duties such as filing, organizing paperwork, and maintaining office supplies.
- Assist in scheduling appointments, meetings, and managing calendars for factory staff.
2. Communication:
- Manage incoming emails and phone calls, responding promptly and directing inquiries to the appropriate departments.
- Communicate with area sales agents and customers to address inquiries, orders, and delivery schedules.
3. Invoicing and Production List:
- Prepare and send invoices to customers, ensuring accuracy and timeliness in billing.
- Generate production lists for the shop floor based on customer orders and production requirements.
4. Product Labelling and Delivery Schedule:
- Coordinate the labelling of products to ensure accurate identification and tracking.
- Create delivery schedules in collaboration with the logistics team to meet customer requirements.
5. Quality Management:
- Work closely with the quality team to maintain and improve quality standards in production processes.
- Ensure compliance with quality control procedures and address any quality issues that arise.
6. Health and Safety Management:
- Manage health and safety protocols at the workplace, ensuring compliance with regulations and promoting a safe working environment.
- Maintain records of health and safety training, incidents, and equipment inspections.
7. Inventory Management:
- Collaborate with the shop supervisor to order stock and materials needed for production.
- Keep track of inventory levels and assist in managing stock levels efficiently.
8. Financial Administration:
- Assist with business accounts, including keeping records of receipts, expenses, and financial transactions.
- Prepare weekly and monthly sales reports, as well as expense reports for management review.
9. Record Keeping:
- Maintain employee records, including PPE records, first aid certifications, and training records.
- Manage machine service records and maintenance schedules to ensure equipment reliability.
Qualifications:
- Some experience in an administrative role, preferably in a manufacturing or production environment.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal abilities.
- Proficiency in using office software such as MS Office and accounting software.
- Knowledge of health and safety regulations and quality management practices.
- Ability to multitask, prioritize tasks, and work effectively in a fast-paced environment.
This comprehensive job description outlines the key responsibilities and qualifications required for a Furniture Factory Administrator role with a focus on general office duties, communication, invoicing, production lists, labelling, delivery scheduling, quality management, health and safety, inventory management, financial administration, record keeping, and communication with sales agents and customers. Specific duties and qualifications may vary based on the needs of the company.
Job Types: Full-time, Permanent
Pay: £12.21-£13.00 per hour
Expected hours: 36 per week
Benefits:
- Company pension
- Employee discount
- Free parking
- On-site parking
Education:
- A-Level or equivalent (preferred)
Experience:
- Administrative : 2 years (preferred)
Language:
- English (preferred)
Work Location: In person
