Job Advert
About Police Care UK
Police Care UK traces its roots back to 1926 following the merger of the charities Police Dependants’ Trust and the National Police Fund. Our mission is to reduce the impact of harm on police and their families across the UK.
The Charity is currently undergoing a period of growth and development and has transformed from a traditional benevolent organisation to a leader in the blue light sector. This exciting phase is allowing us to expand both our services and our reach. With our office based in Woking, Surrey, we operate throughout the UK to deliver groundbreaking research, innovation, and evidence-based action that supports the police community in coping with the impact of policing. Our work has included targeted projects within police forces aimed at improving wellbeing as well as providing emotional and financial support to serving and veteran officers, staff, and their families.
Who We’re Looking For:
We are seeking a proactive and highly self-motivated Finance Assistant to join our team at Police Care UK to work in collaboration with staff and the Financial Controller to support the finance function and other departments across the charity. You will play a key role in ensuring timely processing and authorisation of expense claims and invoices supporting the finance team to create timely reporting. In keeping with the needs of a period of change and the charity values, you will be flexible and have a can-do attitude. We will shortly be commencing a project to upgrade our accounting platform, so any experience that you have of working through the implementation of a new system and the processes involved would be advantageous.
Main Responsibilities:
- Data entry to the purchase daybook, maintaining the purchase daybook.
- Checking staff and volunteer expense claims and mileage records when passed to Finance.
- Ensuring that all invoices/expenses are correctly approved and posted into Sage.
- Arranging for the payment run to be executed by the Finance Officer and updating the day books when the payment run is complete.
- Maintaining the Finance inbox and dealing with queries (to their conclusions) daily.
- Checking credit card statements and making sure they are coded and authorised.
- Checking invoices from our travel provider and ensuring that these are coded correctly for input into the accounting platform.
- Assisting with the reporting of donations and other streams of income received, including Gift Aid.
- Handling various ad hoc assignments and projects and assisting the Management Accountant and Finance Officer with any tasks, as and when required.
Qualifications & Training:
- Educated to A-level or equivalent
- Working towards AAT qualification would be advantageous but not essential
Experience:
- Previous experience working within a finance function
- Experience working with Sage or a similar accounting platform
Knowledge and Skills:
- Ability to communicate effectively across multiple stakeholders at all levels – both by email and face to face.
- Strong detail and accuracy skills.
- Skills in planning and organising workload.
- Proficiency with all Microsoft 365 applications – including Excel, Word and Teams.
Hours of work: 25 hours a week across 4 or 5 days
How to Apply: If you’re ready to join a forward-thinking charity that values innovation, empathy, and collaboration, we’d love to hear from you. You will need to submit your CV and a detailed cover letter explaining why you’re the right fit for this role. Applications are assessed on a rolling basis, so please apply as soon as you are able.
Limitations
This job description is neither exclusive nor exhaustive. The duties and responsibilities may vary from time to time in the light of changing circumstances in consultation with the jobholder.
The jobholder will be required to work within the rules and regulations of the Charity and accept the authority of the Chief Executive, who has the discretion to delegate authority to the jobholder and to withdraw it.
Equal Opportunities Policy
The Charity is committed to eliminating any discrimination and promoting diversity and equality of opportunity in all it does. The Charity is committed to providing equal opportunities in employment, and we will not unlawfully discriminate against job applicants, employees of the Charity, volunteers, workers, or contract workers on the grounds of their age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race (which includes colour, nationality and ethnic or national origins) religion or belief, sex or sexual orientation.
