Job Advert
Julian House is a charity dedicated to making a difference to the lives of the most vulnerable and disadvantaged people in society. We run several projects and every year we help thousands of people out of homelessness, into employment, away from domestic abuse, and more.
If you’d like a real sense of job satisfaction, great career prospects and a competitive benefits package, you could be who we’re looking for!
Job Role: Facilities Administrator
Salary: £23,810 per year
Hours: 37.5 hours per week
Contract type: Permanent
Location: Bath
About the Role:
Are you highly organised, proactive, and passionate about creating safe and welcoming spaces? As a Facilities Administrator, you’ll be a vital part of our Health, Safety and Facilities team, helping to ensure our accommodation, office, and commercial properties meet the highest standards of safety and quality.
In this dynamic role, you’ll take the lead on coordinating maintenance work, sourcing reliable contractors, and ensuring all health and safety requirements are met across our sites. Your attention to detail and ability to juggle multiple priorities will help keep our environments running smoothly and safely for both staff and clients.
This is a fantastic opportunity to make a real impact behind the scenes, supporting the day-to-day operations that enable our frontline services to thrive.
Responsibilities include:
- Collaborating with the Facilities team and service managers to coordinate maintenance work within agreed timescales.
- Maintaining an up-to-date register of approved contractors, including collecting and management key documentation such as insurance certificates, references, method statements and risk assessments.
- Communicating effectively with service staff and contractors to ensure repairs are carried out promptly.
- Ensuring all relevant records and databases are accurately updated and maintained to support smooth operations.
Since job descriptions cannot be exhaustive, the post holder may be required to undertake other duties, which are broadly in line with the above key responsibilities
About you:
- Strong administrative skills
- Ability to manage multiple tasks
There are many great reasons to join our team!
- Access to our Rewards Platform, which includes an Employee Assistance Programme and Health Case Plan
- Great opportunities for career development and free monthly training sessions from experienced facilitators
- 27 days annual leave, including an extra day off for your birthday, increasing up to 30 days after 4 years of continuous employment (pro-rata for part time staff)
- 30% staff discount at Julian House charity shops
- 20% staff discount at Julian House bike workshops
- A generous and competitive pension scheme
- A supportive culture where staff feedback is highly valued and regular supervisions with line managers are conducted
- For all the fantastic and valuable work you'll be doing makes you eligible for the Blue Light Card which offers amazing discounts on thousands of brands
Our Ethos
As an Equal Opportunities employer, we have an Equality and Diversity Action plan in place showing our commitment in ensuring continuous improvement in creating an inclusive culture. We also have a committed group of Inclusion & Diversity champions who meet monthly to ensure progress is being made. We invite applications from people from all backgrounds and cultures, especially minority groups that are underrepresented in the workplace. We also welcome applications from those with lived experience. We embrace flexibility and are proud to be a Disability Confident and Mindful employer, as well as an Armed Forces Covenant Supporter.
If you have any special access requirements or other support needs throughout the application process (including the interview), please contact us so that we can let you know how we can support you.
DBS Checks
We welcome applications from people with lived experience. All applicants working with our clients will be expected to undertake an enhanced Disclosure and Barring Service check. A criminal conviction will not necessarily prevent you from becoming an employee; the decision will depend on the type of offence and its relevance to the role. If you would like to discuss any convictions you may have, please contact the person named in the advert.
All information will be dealt with according to our Data Protection Policy.
Get in touch
If you have any questions about the Facilities Administrator role, please get in touch with the team at [email protected]. We look forward to speaking with you soon!
Please note: We reserve the right to close our vacancies once the perfect candidate has been found. We recommend submitting your application as soon as possible so that you don’t miss out!
